Marketing Specialist

About the role

Are you passionate about creating exceptional event experiences while keeping projects organized and on track?

Do you enjoy collaborating across teams, managing multiple priorities, and helping drive marketing success through detailed planning and execution?

About the Role

This is a hybrid role that requires team members to report to the Miamisburg, Ohio office weekly on Wednesday and Thursday.

The Marketing Specialist will support the success of Small Law Marketing by managing events and maintaining accurate budget tracking across the team. Reporting to the Head of Small Law Marketing, this role partners closely with Sales, Marketing, Finance, and external vendors to deliver impactful events, monitor spending, and ensure stakeholders remain informed throughout the planning and execution process.

Responsibilities

• Manage event planning, logistics, execution, and reporting for State Bar, hospitality, national, and other assigned events.
• Coordinate vendors, sponsorship deliverables, contract and payment processes, registration, materials, shipping, and on-site arrangements.
• Maintain event calendars, project timelines, and task assignments, communicating deadlines and requirements to stakeholders.
• Partner with Sales and Marketing on event objectives, promotion, staffing, lead capture, and follow-up.
• Compile event results and expenses to support performance reviews and recommendations for future participation.
• Maintain budget tracking across all Small Law Marketing teams, recording planned spending, commitments, and actual expenses.
• Work with marketing budget owners and Finance to reconcile invoices and expenses, update forecasts, and resolve discrepancies.
• Prepare regular budget reports and flag potential overruns, outstanding commitments, and changes to planned spending.
• Maintain organized financial records and supporting documentation.
• Serve as the Marketing liaison for Sales-led events that Marketing does not support, providing guidance on established processes and requirements.
• Coordinate new requests submitted through the existing automated request system, clarifying needs and routing items for review or approval.
• Communicate request status, responsibilities, and next steps to Sales and other stakeholders.
• Identify opportunities to improve event coordination, reporting, and communication.

Requirements

• Experience in marketing, project coordination, event planning, or a related function.
• Strong organizational skills and attention to detail, with the ability to manage multiple projects and deadlines.
• Excellent written and verbal communication skills and the ability to work effectively across teams.
• Consistent follow-through and a proactive approach to resolving issues.
• Ability to work independently within established processes and recognize when to escalate decisions.
• Proficiency in Microsoft Excel and comfort working with budgets, expense records, and reports.
• Event planning, vendor coordination, and budget tracking experience preferred.
• Familiarity with project management tools such as Monday.com preferred.

Work in a Way That Works for You

We promote a healthy work/life balance across the organization. We offer an appealing working prospect for our people. With numerous wellbeing initiatives, shared parental leave, study assistance and sabbaticals, we will help you meet your immediate responsibilities and your long-term goals.