Meeting Producer

About the role

The Meeting Producer will be the primary person to coordinate with Technical Directors and Account Teams to deliver appropriate media, venue, entertainment, presentations, or videos as needed for events. On more complex events, they may assist the Executive & Senior Producers. They will oversee quality, timeliness and budgetary adherence up to $500,000 (per event) for customers.

They will contribute to the Account Executive/Project Manager's initial evaluation of customer's request related to meetings and is responsible for coordinating and assigning of production-related, content and technical elements to various BSG/AbbVie departments.

Responsibilities

• Responsible for compliance with applicable Corporate and Divisional policies and procedures. After project is assigned, manages all production elements of small to mid-sized meetings from initial planning through implementation while maintaining consistency and quality. Performs site surveys, either in person, or through meeting room layout software.
• Works with AbbVie and external presenters, including HCPs, key opinion leaders, vendors and departmental business owners.
• If graphics operator or audio/video engineer is not available, provides onsite PowerPoint, Streaming and/or AV technical support.
• Monitor in-house production staff and outside vendors during execution of meeting.
• Assure client communication needs are met or exceeded. This position coordinates meetings that must be of the highest quality even under tight deadlines.
• Up to 50% travel required, both internationally and domestically. Familiar with Pharma Code and EFPIA Code (International).
• In the fast-paced environment of on-site production, the lead producers must make decisions with input from the Account Executive and Project Managers.
• Customers may include: Corporate Officers, marketing directors, meeting planners, and HR. Typical projects are: all employee meetings, investigator meetings and product sales meetings (both domestically and internationally).
• Must track time on a daily/weekly basis and meet established utilization numbers for this function.

Qualifications & Requirements

Education: BA/BS Preferred or equivalent work experience.

Minimum Experience

• 5-7 years of work experience
• Live event production - 4 years
• Video or design experience - 3 years
• Customer service experience - 3 years
• Total Combined Minimum Years of Experience: 5 to 7 years

General Qualifications

• Collaboration: Builds and maintains effective working relationships while collaborating with peers, internal stakeholders and external partners.
• Communication: Ability to communicate effectively both written, presentation and orally in a professional manner. Ability to read and display professional non-verbal cues with others.
• Problem Solving: Ability to develop solutions to a variety of problems of moderate scope and complexity with a focus on improving business effectiveness.
• Customer Focus: Consistently and competently delivers high quality service to customers and understands their value drivers.
• Technical Skills: Demonstrates excellent technical, systems and business process skills.
• Latitude and attention to detail: Ability to work independently with a solid attention to detail while managing small and large projects within specified timelines in a matrix environment.

Additional Information

Applicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law:

• The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this role at the time of this posting based on the job grade for this position. Individual compensation paid within this range will depend on many factors including geographic location, and we may ultimately pay more or less than the posted range. This range may be modified in the future.
• We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick), medical/dental/vision insurance and 401(k) to eligible employees.
• This job is eligible to participate in our short-term incentive programs.

Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, incentive, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole and absolute discretion unless and until paid and may be modified at the Company's sole and absolute discretion, consistent with applicable law.