NTAM Governance Administrator

NTAM Governance Specialist

The NTAM Governance Specialist supports governance and administrative needs of committees within Northern Trust Asset Management (NTAM). The role will serve as a central resource for committee administration, ensuring that meetings are structured, materials are complete and appropriately distributed, actions are documented, and records are maintained accurately and consistently.

This individual will have exceptional communication skills working in a fast paced environment. The successful candidate will be a collaborative partner with the ability to manage multiple projects / tasks with high visibility and a sense of urgency. The role will work closely with the NTAM Regulatory Response Program Manager, committee chairs, and senior leaders across the organization.

Responsibilities

• Committee Secretary Support:
• Serve as committee secretary support to designated committees, secretaries, and chairpersons; including, communicating decisions made by parent committees that impact subordinate governing bodies.
• Partner with committee secretaries, chairs, and relevant senior leaders to develop meeting agendas, identify and track required topics and follow-up items.
• Prepare and distribute meeting agendas, committee meeting materials and appendices (as needed) ensuring materials are accurate and aligned with the firm's standards and policies.
• Coordinate meeting schedules, calendars, logistics, and attendance for recurring and special committee meetings.
• Coordinate with meeting contributors (i.e., presenters and preparers) to ensure materials meet standards and they are submitted, reviewed, and finalized on schedule.
• Attend committee meetings and maintain comprehensive, accurate, and appropriately detailed meeting minutes (i.e., discussions, decisions, escalations and actions taken during meetings), attendance, and Action Log items.
• Track Action Log items through closure.
• Disseminate records (e.g., committee materials and meeting minutes) to parent committees, regulators, and other approved bodies (as needed).
• Exercise discretion and business judgment when handling confidential, sensitive, legal or regulatory matters.
• Identify and implement process improvements, leveraging technology, including AI and agents.
• Retain and store committee records and materials for record keeping purposes. Share these records with committee members, senior leaders, regulators or auditors (as needed).
• Maintain committee charters, procedures, templates, calendars, member lists, Teams Channels, Schedule of Topics, etc.
• Coordinate the successful completion of the annual self-assessment and report the results to the parent committee and Committee Governance Office.
• Project & Process Support:
• Support ad hoc assignments, special projects, program management, governance, and regulatory engagement (e.g., regulatory exams and audits), etc.

Skills and Attributes

• Governance mindset, understanding the importance of policies, standards, procedures, and controls.
• Attention to detail with high standards for accurate and timely deliverables.
• Results-oriented with strong analytical skills.
• Proactive problem-solving skills.
• Exceptional organizational skills and demonstrated ability to work independently and exercise sound business judgment.
• Ability to work with minimal supervision and meet tight deadlines.
• High degree of comfort dealing with ambiguity; comfort in a dynamic and fast paced work environment.
• Strong collaborator, able to develop networks and reciprocal relationships.
• Skilled oral and written communicator; including experience in effectively communicating with a global base of regulators, employees, colleagues, and executives.

Experience Required

• At least 3-5 years of relevant experience in roles including, but not limited to, paralegal, legal administrator, corporate secretary, governance or controls officer.
• Prior experience in an investment management, banking, financial services or other highly regulated industry.
• Proficiency with Microsoft Office suite and Adobe.
• Data management skills a plus.
• Project Management experience is a plus.
• Familiarity with or willingness to learn and leverage AI tools, including Co-Pilot or Claude, to improve process efficiency.
• Bachelors or Associates degree strongly preferred.

Salary Range

$58,425 - 93,385 USD

Salary range is a good faith estimate of base pay. Northern Trust provides a comprehensive benefits package including retirement benefits (401k and pension), health and welfare benefits (medical, dental, vision, spending accounts and disability), paid time off, parental and caregiver leave, life & accident insurance, and other voluntary and well-being benefits. Northern Trust also provides a discretionary bonus program that may include an equity component.

Work Authorization

Applicants must be authorized to work in the U.S. without the need for employment-based visa sponsorship now or in the future. Northern Trust will not sponsor applicants for U.S. work visa status for this opportunity (no sponsorship is available for H-1B, L-1, TN, O-1, E-3, H-1B1, F-1, J-1, OPT, CPT or any other employment-based visa).

Working with Us

As a Northern Trust partner, you will be part of a flexible and collaborative work culture, which has a strong history of financial strength and stability. Movement within the organization is encouraged, senior leaders are accessible, and you can take pride in working for a company committed to an inclusive workplace and assisting the communities we serve.

Philanthropy is deeply rooted in Northern Trust's history and is an essential element of our culture. Employees around the world give their time and talent to work for the greater good of their communities.