Office Administrative Assistant
- Location
- Gilbert, AZ · On-site
- Job type
- Full-time
- Level
- Mid-level
- Experience
- 1+ year
- Education
- High school diploma or equivalent
- Listed
- 30 days ago
Skills & highlights for this role
- Microsoft Excel
- Microsoft Outlook
- ERP systems
- bookkeeping
Also useful
- construction industry
About the Role
The Office Administrative Assistant provides day-to-day administrative support to the office, project teams, and leadership. You’ll help keep office operations organized, maintain accurate records, coordinate schedules and communications, and support purchasing, reporting, onboarding, and other administrative needs.
What You’ll Do
- Support daily office operations and administrative tasks
- Answer calls, emails, and general inquiries professionally
- Organize and maintain company, project, and compliance records
- Enter and update data in ERP and other company systems
- Assist with invoices, purchase orders, expense reports, and administrative tracking
- Support scheduling, meetings, travel arrangements, and company events as needed
- Assist with office supply purchasing, inventory, and vendor coordination
- Support project teams with document preparation, reporting, and tracking
- Assist with employee onboarding, timekeeping, and administrative HR tasks as needed
- Prepare basic reports and spreadsheets for management
- Communicate with employees, customers, vendors, and internal departments
- Maintain confidentiality of company and employee information
What You’ll Bring
- 1–3 years of office administration or administrative support experience preferred
- High school diploma or equivalent required
- Construction, mechanical, service, or industrial industry experience is a plus
- Strong organizational and time-management skills
Experience with ERP or accounting systems preferred
- Strong attention to detail and data accuracy
- Professional written and verbal communication skills
- Ability to manage multiple priorities in a fast-paced environment
- Dependable, team-oriented, and solutions-focused approach
Competitive salary and benefits package
Career growth opportunities within a rapidly expanding company
Commitment to a strong safety culture and quality-driven projects
- About Company ---
About Quantum Industrial Services
Crawford Mechanical Services, a Quantum Industrial company, is a leading mechanical and plumbing contractor, with operations across multiple states, specializing in large-scale commercial and industrial projects. Our team delivers innovative solutions for critical sectors, such as data centers, semiconductor manufacturing, biopharma, aviation, oil & gas, and more.
We are known for our focus on cutting-edge fabrication technologies, our commitment to quality craftsmanship, our strong client relationships, and above all, our culture. “We build people” is not just a catchphrase. We are a group of innovators, creatives, and craftsmen, who push boundaries and challenge the status quo.
Our culture is centered around empowering our employees to reach their full potential by providing them with opportunities for growth, development, and personal and professional advancement. “We build people” who build amazing things.
From Crawford Mechanical Services's careers page, first listed on Rolev.ai on October 10, 2026. Rolev.ai is not the employer.
How Rolev.ai helps with this application
Rolev.ai is a job search and application tool for US job seekers. For this Office Administrative Assistant role at Crawford Mechanical Services, it shows how your resume fits, tailors your resume to the posting, and prepares the application for you to review.
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Common questions
Where is the Office Administrative Assistant job at Crawford Mechanical Services located?
This Office Administrative Assistant position at Crawford Mechanical Services is located in Gilbert, AZ (On-site). Always check Crawford Mechanical Services's application page for specific state eligibility or relocation policies.
What qualifications are required for Office Administrative Assistant at Crawford Mechanical Services?
For the Office Administrative Assistant role, Crawford Mechanical Services highlights 1+ year of relevant experience; a high school diploma or equivalent; experience with Microsoft Excel, Microsoft Outlook, ERP systems, bookkeeping. Rolev.ai can score your existing resume against these requirements and show any skill gaps before you apply.
How do I apply for the Office Administrative Assistant position at Crawford Mechanical Services?
This listing links directly to Crawford Mechanical Services's Rippling application page. You can apply directly on Crawford Mechanical Services's site, or use Rolev.ai to check your resume fit, generate a zero-hallucination tailored resume and cover letter for this posting, and autofill the Rippling application form in 1 click with the Rolev.ai Chrome extension. You always review the form and press Submit yourself.