Office Assistant

Job Summary

The Office Coordinator will facilitate the operational and administrative requirements of our facilities, staff and clients by providing support for a variety of tasks. The Office Coordinator is primarily responsible for fulfilling all duties at the reception desk, as well as supporting the Operations Manager and other departments as needed. This position is currently temporary but there is the possibility to go to regular staff in the future based on work/production needs.

Essential Functions

• Greet and welcome guests and staff as they arrive at the office
• Answer, screen, and forward incoming phone calls
• Take and relay messages in a timely manner, via email, phone, or otherwise
• Know and be able to share general knowledge about FuseFX with callers, clients, or guests, including the company address and directions, the website, and other related information
• Maintain office security by reviewing and steadfastly maintaining facility safety and security procedures, such as directing visitors to the virtual sign-in portal and requiring them to sign NDAs, distributing and tracking visitor badges, and learning and enforcing facility lockup protocols
• Keep the reception area tidy and presentable
• Handle all internal, incoming and outgoing media traffic, including receiving, logging, handing off, and checking out hard drives, tapes, equipment, and more.
• Receive and distribute mail and packages that arrive at the office, as well as schedule pick-up and delivery for packages via FedEx, UPS, or other similar services
• Track, stock, and order office supplies
• Complete a variety of tasks to keep the office clean and COVID compliant throughout the day; including stocking snacks, sanitizing common areas, brewing coffee, and replacing required materials in restrooms or other common areas, etc.
• Assist the Operations Manager with the assembly, installation, relocation and removal of office furniture and various other pieces of office equipment
• Offer support for various other needs and tasks as they arise

Qualifications & Requirements

Job Specifications

• Positive, professional and welcoming attitude
• Flexible schedule - open/close responsibilities
• Understand and comfortably use Microsoft Office programs
• Capable of learning new computer programs
• Experience in VFX or a similar office environment a plus
• Clear and concise communicator with a good demeanor
• Willing to perform a variety of duties not listed above as needed
• Experienced multitasker comfortable wearing multiple hats at once
• Able to lift fifty pounds

Additional Information

All your information will be kept confidential according to EEO guidelines.