Office Assistant

About the role

It's fun to work in a company where people truly BELIEVE in what they're doing!

We're committed to bringing passion and customer focus to the business.

Position Responsibilities: Essential

• Perform general clerical and administrative tasks to support daily office operations.
• Greet visitors and answer, route, and respond to phone calls and emails.
• Sort, distribute, and prepare incoming and outgoing mail and deliveries.
• Efficiently copy, scan, print, and format documents as requested. Scan physical documents using provided scanning equipment, ensuring clarity and accuracy of digital copies.
• Enter, update, and verify data in company systems and spreadsheets.
• Keep supply areas stocked and order supplies as necessary and request equipment repairs as needed.
• Set up conference rooms and support meeting logistics.
• Handle confidential information with discretion.
• Respond to emails in a timely manner
• Perform other duties assigned by managr

Essential Skills/Credentials/Experience/Education

• High School Diploma required
• Proficient Microsoft Office and Excel skills required
• Minimum 5 years' experience in a similar role. Office or clerical experience preferred.
• Attention to detail in managing files, records, and documentation.
• Familiarity with office equipment, such as copiers and scanners.
• Customer service oriented with a friendly and helpful demeanor.
• Superior listening, written, and verbal communication skills.
• Able to effectively and comfortably communicate with all levels of employees both client facing and internal.
• Demonstrates strong organizational/time management skills, a team-player who can work well in a dynamic, fast-paced environment. Strong interpersonal skills, adaptability, flexibility, and problem-solving skills.*
• Willingness to support colleagues and contribute to a positive work atmosphere*
• Ability to work independently and take initiative when needed.

Mental and Physical Demands

Work Environment: Typical office environment - moderate noise level.

Physical Demands

• Indoor work with hard and carpeted surfaces.
• The position will be physically located in the Atlanta office; working remotely outside of Company Directed Guidelines is not permitted. Currently, the in-office work model is a hybrid with 2 days remote/3 days in the office. The Office Assistant works in office Tuesday, Wednesday and Thursday.
• Sitting/standing for eight (8) hour shifts.
• Must be able to remain in a stationary position 50% of the time
• This position is occasionally required to sit; climb or balance; and stoop and kneel. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
• Extensive use of hands and fingers for manipulation of keyboard, answering phone calls, calculator, copy machine, computer printer/scanner and other office productivity machinery.
• Use of computer terminal, which requires extensive eye contact with a video display terminal.

• Travel Demands: *
• N/A.

• The Company has reviewed this job description to ensure that essential functions and basic duties have been included.
• It is intended to provide guidelines for job expectations and the employee's ability to perform the position described.
• It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities.

Additional functions and requirements may be assigned by managers/supervisors as deemed appropriate. This document does not represent an expressed or implied contract of employment nor does it alter your at-will employment, and the Company reserves the right to change this job description and/or assign tasks for the employee to perform, as the Company may deem appropriate.