Office Manager

Position Overview

Atomic is seeking an Office Manager for our Miami office. This person will be the heart of our in-office experience. They will bring a hospitality-first approach to everything from welcoming guests and supporting our General Partners to running board meeting prep, events, and team engagement.

What You’ll Do

• Own day-to-day office operations and handle all in-office needs as they come up.
• Work closely with our General Partners (GPs), supporting their in-office needs and requests with discretion and care.
• Prepare for onsite and board meetings, including room setup, materials, catering, and logistics.
• Plan and help run internal and external events, from team gatherings to hosted gatherings for founders, investors, and partners.
• Lead in-office engagement efforts that build community and make the office a place people want to be.
• Coordinate onsite interviews and arrange travel for candidates and team members.
• Manage the reception area and welcome visitors.
• Act as the point of contact for the building complex. This includes registering guests, sending communications, and getting badges created for temporary visitors and new hires.
• Supervise the maintenance of office equipment, including the kitchen.
• Work with vendors to keep kitchen supplies, snacks, and beverages stocked.
• Keep office areas neat and organized throughout the day.
• Receive, sort, and scan mail and deliveries.
• Manage conference room and hot desk schedules.
• Assist with first-day office welcome and space planning for new hires.
• Manage office lunch orders and company Uber perks.
• Support office IT as needed.
• Provide additional ad hoc support as needed.

What You Are

• Hospitality-first. You anticipate what people need and create a warm, polished experience for everyone who walks through the door.
• Autonomous and proactive. You spot what needs to be done and take care of it without being asked.
• A strong multitasker who can juggle competing priorities in a fast-paced environment and follow projects through to completion.
• Trustworthy and discreet, with a proven ability to handle sensitive and confidential information.
• 1+ years of administrative experience in a fast-paced office environment.
• Excellent interpersonal, written, and verbal communication skills.
• Strong organizational skills.
• Working knowledge of Google Workspace, including Gmail, Google Calendar, Google Drive, and Google Docs.

Nice to Have

• Direct office management experience.
• Familiarity with venture capital or startups, or a genuine interest in learning how a venture fund builds and operates companies.

Additional information

We are focused on building a diverse and inclusive workforce. If you’re excited about this role, but do not meet 100% of the qualifications listed above, we encourage you to apply.

Please review our CCPA policies here.