Office Manager

About the role

The Office Manager is responsible for coordinating office administration, accounts payable/receivable, and the payroll functions of the California Closets Owned (CCO) location. This position works closely with all Operation teams and is responsible for providing complete, accurate, and timely services for the CCO. The Office Manager adapts to a fast-paced, changing environment and exercises independent thought to constantly challenge and improve the status quo.

Job Highlights

• We're located on 709 Hindry Ave, Inglewood, CA 90301, USA
• The schedule for this position is Monday - Friday from 8am-5:00pm with flexibility needed.
• The pay for this position is $85-$95K based on experience.

What We Offer

California Closets has both company-owned and franchise locations. This location is company-owned, therefore earns the following benefits:

• Health insurance - Medical, Dental, and Vision
• PTO days and paid holidays
• 401K retirement plan with company match
• Grow your career with us - many promotional opportunities available
• Generous company discounts
• Referral bonuses

Franchises are independently owned and operated and may offer different benefits.

Duties and Responsibilities

• Generate credit card expense reports, match bills to the credit card statements and submit for approval. Process deposits and balances in QuickBooks or Epicor within 24-48 hours of receipt.
• Review all invoices for appropriate documentation (3-way match) and seek approval prior to payment. Code and enter account payable invoices.
• Perform week and month-end reconciliation of install revenue.
• Process bi-weekly payroll reports associated with commission statements and track showroom expenses.
• Field all general team member questions/requests and monitor and respond to all vendor/customer inquiries.
• Frequent one-on-one contact with customers, sales team, vendors, and all internal departments to oversee efficiency and client satisfaction throughout the organization.
• Compile, match, scan, and post vendor bills as well as reconcile vendor statements.
• Perform time and attendance administration for hourly warehouse and installation teams and track team member vacation and sick time.
• Assist with the recruiting process including setting up interviews with functional leaders.
• Support team member on/offboarding and documentation (background, MVR, and processing of payroll).
• Establish/maintain team member records and team member information and emergency contact details.
• Request and distribute Worker's Compensation reports to Safety and HR teams.
• Accurate completion of accounts receivable and payable functions for all customers/trade vendors.
• Advanced Microsoft Excel skills, including the ability to create and maintain reports, reconcile financial data, and analyze information with a high degree of accuracy.
• Demonstrated financial acumen and attention to detail in payroll administration, accounts payable/receivable, reconciliations, and recordkeeping.
• Proven ability to exercise sound judgment and make independent decisions while managing confidential and sensitive information.
• Exceptional organizational and time-management skills with the ability to prioritize multiple projects, deadlines, and competing demands.
• Self-directed professional who can work independently, solve problems proactively, and maintain high performance with minimal supervision.
• Strong ability to coordinate across departments and communicate effectively with operations, sales, and leadership teams.

Qualifications & Requirements

• Associates Degree related to business administration/accounting from an accredited college or university preferred.
• Minimum high school diploma or GED required.
• 1-2 years of administrative experience in construction and/or in the home renovations/improvement industry.
• Experience and/or knowledge of payroll legislation and automated accounting systems.
• Accurate 10-key, experience with data entry and familiarity with GL Coding.
• Flexible work schedule with the ability to work evenings and weekends.