Office Services Coordinator- part time

What You Will Be Doing

• Coordinate daily office operations and administration to ensure an organized and efficient workplace.
• Manage reception and front-of-house services, including visitors, calls, mail, couriers and deliveries.
• Support meetings, visitors and office events, including rooms, AV equipment, badges, catering and other logistics.
• Coordinate approved business travel and accommodation for employees and visitors as required.
• Manage office supplies, equipment and property records, including ordering, inventory and maintenance.
• Support facilities and vendor management, working with landlords and service providers on maintenance, cleaning, repairs and other office services.
• Coordinate new starter workplace requirements with IT, People Services and other relevant teams.

What We Are Searching For

• General education qualification or equivalent.
• Minimum 3 years of experience in office coordination, reception or facilities; CRO experience is an advantage.
• Experience supporting office/reception and facilities operations in a busy office environment.
• Basic finance knowledge and experience working with vendors and service providers.
• Good Microsoft Office skills, particularly Excel, Word and PowerPoint.
• Strong organizational, communication and problem-solving skills, with the ability to multitask, work independently and provide excellent customer service to internal and external stakeholders.