Oncore Calendar Analyst

About the role

Department

Bsd Ocr

Operations Infrastructure Support

Job Summary

The job maintains regulatory compliance programs, including the interpretation of systems to identify areas of risk and may coordinate internal audits. With a moderate level of direction, participates in compliance documentation, compliance training, and compliance committee formation.

The OnCore Calendar Analyst supports the configuration, maintenance, and quality assurance of study calendars within the Clinical Trial Management System (CTMS), Oncore. The OnCore Calendar Analyst is responsible for building calendars in the OnCore CTMS, including calendar amendments, in accordance with established guidelines and procedures. The OnCore Calendar Analyst interprets clinical research protocols and related study documents to build accurate study calendars and manages vendor-performed calendar builds through quality checks and implementation of institutional standard operating procedures.

As a member of the Research Systems & Coverage Analysis Unit within the Office of Clinical Research, the OnCore Calendar Analyst works collaboratively with coverage analysts, finance teams, vendors, support staff, and other OnCore users to support clinical trial workflows. The position also supports end-user training, performs system testing and troubleshooting, and supports testing of calendar workflows in Epic.

Responsibilities

• Builds and configures study calendars in OnCore based on research protocols and related study documents.
• Processes calendar amendments in accordance with established guidelines, procedures, and institutional requirements.
• Audits vendor generated calendar builds for accuracy, completeness, and compliance with institutional requirements and SOPs.
• Implements institutional SOPs related to OnCore calendar configuration, quality assurance, and related workflows.
• Performs system testing and quality assurance of calendar and application functionality during upgrades and enhancements.
• Troubleshoots and tests calendar build and subject management issues in OnCore.
• Provides technical support to coverage analysts, finance specialists, and other OnCore users regarding calendar functionality and related workflows.
• Provides ad hoc reporting to Research Systems & Coverage Analysis Unit leadership.
• Assists in developing learning tools and reference materials for OnCore calendars and related functionality.
• Coordinates department or clinic compliance with a moderate level of guidance.
• Prepares, completes and submits all compliance documentation on a routine basis. Coordinates compliance committee meetings.
• Performs other related work as needed.

Minimum Qualifications

Education

Minimum requirements include a college or university degree in related field.

Work Experience

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Certifications: Preferred Qualifications

Experience

• Prior experience building and configuring study calendars within OnCore.
• Ability to interpret clinical research protocols and related study documents.
• Experience providing technical support to customers or end users.

Preferred Competencies

• Demonstrates strong problem-solving and critical-thinking skills.
• Demonstrates strong organizational and project management skills.
• Manages high-volume workloads while meeting deadlines.
• Demonstrates strong attention to detail.
• Communicates effectively, both verbally and in writing.
• Works effectively with internal teams and external vendors.
• Provides effective customer service and technical support.
• Adapts effectively to changing priorities, processes, and system requirements.

Working Conditions

• Remote.

Application Documents

• Resume (required)
• Cover Letter (preferred)

Additional information

The University of Chicago uses AI-assisted tools to streamline and augment some recruitment processes; however, AI is not used to make hiring decisions.

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

• Job Family
• Legal & Regulatory Affairs
• Role Impact
• Individual Contributor
• Scheduled Weekly Hours
• 40
• Drug Test Required
• No
• Health Screen Required
• No
• Motor Vehicle Record Inquiry Required
• No
• Pay Rate Type

Salary

FLSA Status

Exempt

Pay Range $65,000.00 - $90,000.00

The included pay rate or range represents the University's good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits Eligible

Yes

The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.

Posting Statement

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

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