OPERATIONS OFFICE MANAGER - 55004336

Select how often (in days) to receive an alert

• Create Alert
• Apply Now »
• OPERATIONS OFFICE MANAGER - 55004336
• Date: Nov 12, 2026

E-Verify Website.

• Requisition No: 887483
• Agency: Department of Transportation
• Working Title: OPERATIONS OFFICE MANAGER - 55004336
• Pay Plan: SES
• Position Number: 55004336

Salary

• $54,532.88 - $70,571.96
• Posting Closing Date: 11/19/2026
• Total Compensation Estimator
• Tool
• State of Florida Department of Transportation

Job Posting Description

292 / Lake City Maintenance

Internal Agency / Anticipated Vacancy

Only current Department of Transportation employees will be considered for this position

• Selected Exempt Service
• Full-Time
• Contact Person: Rose Jones

Contact Email Address: Hiring Salary: $2,341.91 Biweekly / $60,889.66 Annually

Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system.

To ensure honesty and transparency, all applicants must provide their own work. Unless explicitly requested, the use of Artificial Intelligence (AI) tools to assist with qualifying questions, work samples, or interviews is strictly prohibited, and any breach of this requirement will lead to the applicant being removed from consideration.

Candidates must be United States (U.S.) citizens or lawfully authorized alien workers. Visa sponsorship is not available.

Our Vision

As a OneFDOT team, we serve the people of Florida by providing a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free.

The Difference You Will Make

Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC: Trust, Relationships, Respect, Empowerment, and Communication.

How You Will Grow

FDOT encourages our team members to grow through engagement, empowerment, training, and professional development. Through our agency’s learning management system, you have access to hundreds of computer-based training and instructor-led courses.

Fdot

• Lake City Operations/Maintenance
• 710 NW Lake Jeffery Road, Suite #101
• Lake City, Florida 32055

Your Specific Responsibilities

Supervises employees by communicating regularly, motivating, training, evaluating and planning and directing employee's work.

Directs, coordinates and reviews the work of subordinate employees to ensure efficient and timely processing of administrative matters; in the completion of various personnel actions, fiscal, employee training/travel, resource inventory, disposal and loss prevention, records retention/Electronic Document Management System (EDMS), warehouse operation, typing, filing and receptionist duties.

Supervises fiscal/warehouse personnel responsible for the ordering, receipt, payment and distribution of all unit materials, goods and services. Reviews and approves unit purchases for overhead, fuel, utilities and miscellaneous products/services and contractual services.

• Assists supervisors in preparing disciplinary actions, grievances, terminations, and other personnel related matters.
• Prepares position description changes and appointment packages.
• Processes job description changes, upgrading, downgrading job descriptions.
• Initiates job requisitions and acts as time keeper in the People First system as needed.
• Maintains position and hiring files.

• Ensures compliance with policies, rules and procedures.
• Serves as liaison between management and District Human Resources Office.
• Attends management and staff meetings to keep subordinates and superiors informed of administrative requirements and need-to-know information.

• Maintains and tracks rate utilization for Operations Center cost centers.
• Provides guidance and makes recommendations to the Lake City Operations Center Engineer.
• Provides controls and procedures for continual monitoring and overview of budgetary and financial matters.
• Provides current information and oversees compliance on policies and procedures.
• Manages and assures completion and accuracy of all fiscal documents processed.

Ensures that all inquiries made or assigned to the Lake City Operations Center Engineer are responded to accurately and in a timely manner.

Responsibilities include gathering full information of the subject of the inquiry, identifying the informational sources and staff who have information regarding the subject and reviewing or assembling and composing and coordinating a response which is service-oriented and non-technical in nature.

Inquiries may be verbal, written or through tracker system from the public, other government entities, district office or central office. Ensures that all inquiries, requests for review and Public Records Requests assigned to Operations Center are responded to accurately and in a timely manner; these items may or may not be entered into the Tracker system.

Responsibilities include gathering full information on the subject of the inquiry, identifying the informational sources and staff who have pertinent information, assembling and composing responses and/or reviewing and coordinating responses by others. Inquiries so handled may be verbal or in writing and may be from the public, other government entities, etc.

• Oversees and approves procurement of goods and commodities utilizing departmental purchase and Minority Business Enterprise policies and procedures.
• This position has Local Purchase Order signature authority, purchasing not exceeding $20,000.
• Has vendor invoice/warrant processing responsibility in accordance with 215.422 F.S.
• (Florida Statute).
• Responsible for the timely and accurate processing of payments.
• Has emergency P-card authority.

Serves as unit custodian responsible for supervision of annual inventory. Oversees inventory procurement, tracking, identification and surplusing of physical property in compliance with District and Department property procedures.

• Manages the Electronic Document Management System to ensure that all documents are properly scanned, filed and distributed.
• This duty requires the incumbent to train employees to effectively utilize the system while maintaining current efficiencies.
• Oversees records retention periods and effective destruction of records.

• Develops, monitors and tracks unit's annual operating overhead budget, ensuring proper expenditures of state funds.
• Assists Operations Engineer in assessing, estimating and obtaining equipment, services and other commodities as directed by Department procedures and requirements.
• Provides regular budgetary status reports to unit and District budget personnel to facilitate end of year balance.

• Leads administration and warehouse sections, process improvement plans and strategies as relates to unit and District Business Plan.
• Assists subordinates in applying best practices to improve existing processes and implement new ones.
• Updates unit Business Plan, participates in Operations Management team, Operations Circle.
• Develops local administrative operating procedures in support of unit's mission, vision and values.
• Oversees the office website design and updates.

Pay and benefits

Develops mechanisms to accurately track annual rate utilization for cost centers on an on-going basis. Assists the Operations Engineer in developing annual rate plan, commensurate with available rate dollars and unit needs. Prepares market parity analysis and other staffing and pay studies as required by and for higher authority.

Develops and maintains a database of supplies and personnel needed for emergency response. Maintains and updates on a quarterly basis contact information for emergency personnel. Creates and maintains a log of small equipment such as chain saws, pole saws, weedeaters, generators, etc. Maintains inventory assignment sheets for all small equipment. Maintains an inventory of hurricane emergency supplies and equipment including generators, critical items, roadway supplies, and small equipment. Recommends necessary purchases. Provides status reports to supervisor on a quarterly basis.

Monitors building/facility access cards and hours for staff and consultants.

The Successful Candidate will have the following required Knowledge, Skills, and Abilities:

Knowledge of: Knowledge of personnel procedures, principles, policies and practices.

Knowledge of budget management and procurement of goods and services.

Knowledge of data collection, process improvement, strategic planning and quality management concepts.

Skills in: Skill in using computer software applications.

Ability to

Ability to review data for completeness and compliance with applicable authority.

Ability to work independently and make decisions.

Ability to lead individuals, supervise people and direct teams.

Ability to comprehend, interpret and apply rules, regulations, policies, procedures.

Ability to communicate effectively orally and in writing with various levels of customers.

Ability to establish and maintain effective working relationships.

Ability to determine work priorities, assign work and ensure timely completion of assignments.

Ability to implement career development plans.

Ability to create and produce reports.

Ability to assess budgetary needs.

Other Job-Related Requirements

• To be in compliance with the District Two Loss Prevention Program, the Florida Department of Transportation Loss Prevention Procedure and be aware of reducing personal injury and vehicular accidents.
• The incumbent of this position is required to work with or around Department of Corrections inmates.
• This position will be required to respond to before, during and following emergency situations.

Pay and benefits

The State’s total compensation package for employees features a highly competitive set of employee benefits including:

Health insurance (over 90% employer paid) $25,000 life insurance policy (100% employer paid)

• Dental, vision and supplemental insurances
• State of Florida retirement package
• 10 paid holidays a year
• Generous vacation and sick leave
• Career advancement opportunities
• Tuition waiver for public college courses
• A variety of training opportunities
• Employee Assistance Program (EAP)

For additional benefit information available to State of Florida employees, visit:

Special Requirements

You will be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS), unless they are registered with the Selective Service System (SSS) before their 26th birthday, provide a letter of Registration Exemption from the SSS, or provide other documentation as proof of an exemption.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES. QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY.

• Location: LAKE CITY, FL, US, 32055
• Nearest Major Market: Lake City
• Apply Now »

• Find similar jobs: Other,
• Department of Transportation