Paralegal

Role Summary

We are seeking a Paralegal to be the first dedicated hire on Outpost's legal team. You will run the logistics of every deal we close (acquisitions, dispositions, refinancings, and leases) across our nationwide truck-terminal and industrial outdoor storage (IOS) portfolio, from signed purchase agreement through funding and post-closing. You will work hand in hand with our General Counsel on every transaction, keeping deadlines, deliverables, and signatures on track and drafting routine agreements. This role is based in Austin and reports directly to the General Counsel.

Key Responsibilities

• Own the closing checklist for property acquisitions, dispositions, and refinancings: track every condition precedent, deliverable, and deadline from contract execution through funding;
• Serve as the day-to-day coordinator with title companies, escrow agents, surveyors, environmental consultants, lenders, brokers, and outside counsel to keep closing deliverables on schedule;
• Order, track, and organize third-party diligence for attorney review, including title commitments, surveys, zoning reports, Phase I environmental reports, estoppels, and SNDAs;
• Calculate and calendar critical dates: diligence period expirations, earnest money deposits, closing dates, and lease renewal and notice deadlines. Flag what's coming before it's urgent;
• Prepare and route execution documents through DocuSign; assemble signature packets and coordinate notarizations, wet-ink originals, and recording;
• Build and maintain virtual data rooms, closing binders, and post-closing deliverables;
• Maintain entity records for Outpost's holding company and property-level entities, including the compliance calendar for annual reports, registered agents, and foreign qualifications;
• Support the leasing process for tenant leases and license agreements: prepare lease documents, track execution, and maintain key dates, renewals, and notice obligations;
• Draft simple legal agreements from templates for attorney review, including NDAs, lease and license amendments, estoppels, assignments, and closing documents;
• Manage contract intake and the contract repository for vendor agreements, NDAs, and other commercial documents; and
• Support the General Counsel on legal operations projects and process improvements as the function grows.

Qualifications

• 5+ years as a paralegal or transaction coordinator in commercial real estate at a law firm, title company, REIT, developer, or real estate investment firm.
• Hands-on experience helping close commercial real estate acquisitions, dispositions, and refinancings, including purchase agreements, title commitments, surveys, estoppels, loan documents, and closing statements.
• Commercial leasing experience: preparing, tracking, and administering tenant leases, amendments, and renewals.
• Ability to draft simple legal agreements (NDAs, amendments, assignments, estoppels) from templates with minimal revision.
• Paralegal certificate, bachelor's degree, or equivalent experience.
• Highly organized and deadline-driven, with the ability to run multiple deals at once without dropping details.
• Clear, direct written communication; comfortable following up persistently with third parties.
• Proficient with DocuSign, Google Workspace and/or Microsoft Office, and virtual data room platforms.
• Sound judgment and discretion with confidential information.

Preferred Qualifications

• Active notary public commission, or willingness to obtain a Texas notary commission within the first 90 days. Remote online notary (RON) authorization is a plus.
• Experience closing industrial, IOS, or multi-state portfolio transactions.
• Entity management or corporate secretarial experience; exposure to REIT structures.
• Lease abstraction experience across a multi-site portfolio.
• Experience in an entrepreneurial, high-growth environment or as part of a lean in-house legal team.

Benefits

• Title Commensurate with Experience
• Comprehensive Benefits Package including Health, Dental, and Vision Insurance
• 401(k) Retirement Plan Matching
• 19 Paid Holidays
• Unlimited PTO
• Friday Team Lunches