Part-time Business Clerk

Position

Business Clerk (Part-time)

LOCATION: Great Hearts Irving Upper School, 3520 World Cup Way, Irving, TX 75038

REPORTS TO: Headmaster and Director of Campus Operations

SCHEDULE: 20 hours a week from 7:00 am - noon

Accountabilities

Budget

• Manages both campuses budgets to be 100% on track with their targets
• Report budget updates weekly to the Director of Campus Operations and Headmasters
• Partners with the Home Office Finance team and attends necessary training

Procurement Best Practices

• Process all purchase orders within 30 days
• Reconciles campuses credit cards each month
• Manages the relationship with the third-party vendor and advises purchase orders.
• Assist the Director of Campus Operations with staff training as needed

100% of Capital Asset Items Tagged and Tracked

• Ensures every item over $1,000 has an asset tag
• Receives all materials, supplies and deliveries as needed.
• Partners with our Information Technology department to ensure computers have asset tags.

Manages Campus Based Bank Accounts

• Setup, train, and monitor all campus-based bank accounts in conjunction with the campus leadership team.
• Deposit cash to the bank as needed.
• Assist the Director of Campus Operations with beginning of the year staff training.

Configio Product Support

• Creates all products within 3 business days.
• Communicates with campus leads to determine product needs.
• Partners with the district Configio support team as needed.
• Setup and train campus club coordinators to create their own products.

We look for Team and Family who embody the following values and characteristics:

• Believes and is committed to our mission and being an agent of change: that all students can get to and through college
• Has demonstrated effective outcomes and results, and wants to be held accountable for them
• Has a propensity for action, willing to make mistakes by doing in order to learn and improve quickly
• Works with urgency and purpose to drive student outcomes
• Thrives in an entrepreneurial, high-growth environment; is comfortable with ambiguity and change
• Seeks and responds well to feedback, which is shared often and freely across all levels of the organization
• Works through silos and forges strong cross-departmental relationships in order to achieve outcomes
• We believe in education as a profession and hold ourselves to high level of conduct, professionalism and behaviors as models for our colleagues and students.

Qualifications, Competencies & Strengths

Education

• HS diploma or GED required.
• Bachelor's degree preferred.

Experience: 1-2 years of experience. preferred

Special Skills

• Strong Microsoft Office (Excel, Word, Outlook, PowerPoint) skills, experience using Adobe Acrobat.
• Superior written and verbal communication and presentation skills; oriented towards detail, thoroughness, and accuracy.
• Experienced and comfortable interacting with individuals/groups at every level of the organization.
• Mission Focus - focuses on Great Hearts core purpose of truth, beauty & goodness.
• Record of Results - holds high expectations for self and others to achieve and surpass intended goals
• Problem Solving - able to synthesize, analyze, and prioritize data and opportunities to develop strategies for achieving quantifiable goals
• Communication - effectively conveys information using a variety of channels and techniques
• Continuous Improvement - proactively identifies opportunities to improve and consistently reflects on past actions to guide future decisions

Additional Requirements

• Type of fingerprint clearance: Must be able to pass the Texas DPS fingerprint clearance.
• Physical functions: Requires but is not limited to standing, sitting, repetitious hand and body movements, bending, squatting, and reaching. May be required to move or position equipment up to 15 pounds approximately.
• Travel required: May need to travel to the various academies within the San Antonio area.
• US Work Authorization is required.
• Travel required: May need to travel locally for training and professional development opportunities.
• This description reflects management's assignment of essential functions. It does not exclude or restrict the tasks that may be assigned.
• Great Hearts Academies is an Equal Opportunity Employer.