Part-Time Venue Planning & AutoCAD Coordinator | Siegel Center

About the role

• VENUE PLANNING & AUTOCAD COORDINATOR
• Stuart C. Siegel Center / VCU Athletics
• Reports To: General Manager, Stuart C. Siegel Center

Position Summary

VCU Athletics is seeking a detail-oriented part-time employee to support venue planning and event operations at the Stuart C. Siegel Center. This position will focus heavily on developing and maintaining accurate, scaled AutoCAD drawings of the facility and creating event-specific layouts for concerts, private events, corporate events, sporting events, and other special events.

The ideal candidate will have strong AutoCAD experience and be comfortable working from existing building blueprints, field measurements, photographs, and operational input to create practical drawings that can be used for event planning, client presentations, production coordination, and internal venue operations.

This position will work closely with the General Manager of the Stuart C. Siegel Center and other VCU/venue stakeholders.

Primary Responsibilities

• Review existing architectural drawings, blueprints, floor plans, and venue documents.
• Develop accurate, scaled AutoCAD drawings of areas throughout the Stuart C. Siegel Center.

Create detailed drawings of

• Arena seating bowl
• Event floor
• Back-of-house spaces
• Loading and service areas
• Dressing rooms and support spaces
• Conference and meeting spaces
• Concourse and lobby areas
• Rigging grid / overhead structure

Build event-specific layouts for

• Concerts
• Corporate events
• Trade shows
• Banquets
• Dance recitals
• Sporting events
• Exhibits
• Graduations
• Other special events
• Develop seating, staging, pipe-and-drape, booth, table/chair, production, and equipment layouts.
• Verify dimensions through field measurements when needed.
• Maintain an organized library of current venue drawings and templates. • Update drawings as venue configurations, equipment, or operational needs change.

Work with venue staff to incorporate practical operational considerations such as:

• Guest flow
• ADA access
• Egress
• Production access
• Loading paths
• Backstage flow
• Security locations
• Equipment placement
• Assist with venue site visits, event planning meetings, and event setup reviews when appropriate.
• Support other venue planning and event operations projects as assigned.

Qualifications

Required

• Strong working knowledge of AutoCAD.
• Ability to read and interpret architectural drawings and blueprints.
• Understanding of scale, dimensions, measurements, and spatial relationships.
• Strong attention to detail.
• Ability to work independently and manage multiple drawing projects.
• Strong organizational and communication skills.
• Ability to conduct field measurements throughout the facility.

Preferred

• Coursework or experience in architecture, engineering, construction management, facilities management, interior design, technical theater, event production, or a related field.
• Experience with Revit, SketchUp, Bluebeam, Vectorworks, or similar design software.
• Experience creating event layouts, floor plans, seating plans, or technical drawings.
• Familiarity with live event venues, arenas, theaters, or event production. • Understanding of rigging, production infrastructure, or arena layouts.

What You Will Gain

• Hands-on experience working inside a major university arena.
• Direct exposure to venue management and live event operations.
• Practical experience applying AutoCAD skills to real-world venue and event planning.
• Opportunity to create drawings that will be actively used for concerts, corporate events, sporting events, and private events.
• Experience working with venue management, production teams, event planners, and university stakeholders.
• A portfolio of professional venue-planning work, subject to VCU approval and confidentiality requirements.
• Exposure to event booking, budgeting, site visits, production planning, and event execution.

Work Environment / Schedule

• Primarily on-site at the Stuart C. Siegel Center.
• Flexible schedule based on availability.
• Some work may occur during event site visits, setup periods, or venue walkthroughs.
• Expected hours can be established based on VCU requirements and candidate availability.

Compensation

This role offers an hourly pay range of $20/hr–$22/hr. Final pay will be determined based on experience, skills, and qualifications.