Parts & Supply Coordinator

About the role

An island community rich in history and opportunity, Galveston is the ideal place to live, work and raise a family!

Summary

Under general supervision, purchases and provides an inventory of all parts and supplies for the City's Public Works and Municipal Utilities Department.

Essential Functions

• Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills.
• Factors such as regular attendance at the job are not routinely listed in job descriptions, but are an essential function.
• Essential duties and responsibilities may include, but are not limited to, the following:

• May be required to participate in the creation of requisitions and staff reports for all purchasing activities.
• Researches and documents parts and supplies; consults with vendors and suppliers.
• Oversees and documents all maintenance work orders.
• Maintains an inventory of parts, materials, chemicals, office and janitorial supplies.
• Orders staff uniforms; processes returns and invoices.
• Participates in weekly staff safety meetings.
• Provides office support services to the department staff.
• Supports the relationship between the City of Galveston and the general public by demonstrating courteous and cooperative behavior when interacting with citizens, visitors, and City staff; maintains confidentiality of work-related issues and City information; performs other duties as required or assigned.
• Employees may at any time be required to work in order to provide for the safety and well-being of the general public, including the delivery and restoration of vital services, in the event of an emergency.

Knowledge

• City organization, operations, policies, and procedures.
• Wastewater treatment principles, methods and practices.
• Principles and practices of purchasing.
• Principles and practices of inventory management.
• Modern office support practices and methods.
• Principles and practices of effective customer service.
• TCEQ.
• Safety rules and regulations.
• Business and personal computers, and spreadsheet software applications.

Skill in

• Handling situations requiring diplomacy, fairness, firmness and sound judgment.
• Providing efficient customer service.
• Understanding and applying City policies and procedures.
• Establishing and maintaining cooperative working relationships with all levels within the City.
• Communicating effectively verbally and in writing.

Minimum Qualifications

High School diploma or equivalent; AND two years' experience in purchasing, inventory control and staff support operations; OR an equivalent combination of education and experience.

License and Certification

• Possession of a valid Texas Driver's License.

Physical Demands and Working Environment

Work is performed both in an indoor and outdoor work environment. May be exposed to dangerous machinery and extreme weather conditions May be required to lift and carry items weighing up to 50 pounds.