Payroll Analyst

Key responsibilities

• Process semi-monthly or bi-weekly payroll end to end, including hourly, salaried, and exempt/non-exempt employees, with accuracy and on-time delivery.
• Review and audit payroll inputs each cycle: new hires, terminations, pay changes, bonuses, commissions, retro pay, and deductions.
• Record equity-related payroll events, such as RSU vesting, NQ stock option exercises and ISO/ESPP disqualifying dispositions as directed.
• Reconcile payroll registers, tax filings, benefit deductions, and 401(k) contributions, and prepare journal entries and GL reconciliations for month-end close.
• Ensure compliance with federal, state, and local wage and hour and payroll tax requirements, including California-specific rules on final pay, overtime, sick leave, and RROP (regular rate of pay)
• Manage multi-state tax setup, registrations, and notices, and support year-end processing including W-2s and quarterly filings.
• Partner with HR and Benefits to keep HRIS and payroll system data synchronized and resolve integration or data discrepancies.
• Answer employee payroll questions promptly and confidentially and maintain clear self-service documentation.
• Support internal and external audits (financial, SOX, 401(k), workers' compensation) by preparing reports and documentation.
• Document payroll procedures and controls and identify opportunities to automate and improve processes.
• Build ad hoc payroll and labor cost reports for Finance, FP&A, and leadership.
• Perform pre and post payroll audits of earnings, deductions, taxes, hours, benefit elections
• Review payroll exception reports and research discrepancies prior to payroll finalization
• Partner with payroll vendors and internal teams to research system issues, data discrepancies, and payroll configuration concerns.
• Process off-cycle payments, payroll adjustments, reversals, voids, and check corrections as required

Required qualifications

• Bachelor's degree in accounting, Finance, Business, or a related field, or equivalent practical experience.
• 3-5 years of hands-on, full-cycle payroll experience, ideally in a multi-state environment.
• Working knowledge of federal and state payroll tax and wage and hour law, especially California.
• Experience with a major payroll platform such as ADP, Workday, UKG, Paylocity, or Rippling.
• Strong Excel skills, including pivot tables, VLOOKUP/XLOOKUP, and reconciliations.
• High attention to detail and a track record of accuracy under recurring deadlines.
• Sound judgment handling confidential compensation and personal data.
• Clear written and verbal communication with employees at every level.

Preferred qualifications

• Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC).
• Experience at a public company or a company preparing for or recently through an IPO, including SOX controls.
• Exposure to international payroll or managing a global payroll vendor.
• Experience in medical devices, life sciences, or another regulated industry.
• Experience implementing or migrating payroll or HRIS systems.

Pay and benefits

The expected base salary range for this role is $85,000 - $115,000 plus bonus.

Positions posted for Heartflow are not intended for or open to third party recruiters / agencies. Submission of any unsolicited resumes for these positions will be considered to be free referrals.

Heartflow has become aware of a fraud where unknown entities are posing as Heartflow recruiters in an attempt to obtain personal information from individuals as part of our application or job offer process.