Payroll and Benefits Specialist

Job Duties & Responsibilities

• Supports the Sr Manager of Payroll & Benefits in processing bi-weekly and weekly payroll for 500+ employees in a multi-state environment.
• Administer employee benefit programs, including enrollments and terminations for company benefits and 401k.
• Keep record of benefit plan participation such as medical insurance, 401K etc. and promptly remit premiums to benefit provider.
• Administers online COBRA enrollments/changes.
• Maintains complete employee personnel files, records, and other documentation for employees.
• Maintain payroll record in relevant systems; collects, calculates and enters payroll data into the payroll processing system.
• Audits time sheets, time card reports and payroll registers for accuracy.
• Process new hires, terminations, status changes, LOA’s, tax changes, deductions, direct deposits, rate changes, adjustments and special pays.
• Updates payroll records based on approved changes.
• Provide prompt, friendly and efficient customer service to employees who have questions regarding their pay, deductions, or the payroll process.
• Maintain a high degree of confidentiality on payroll data and other sensitive information while ensuring access to authorized individuals only.
• Comply with all federal, state, and local legal requirements relating to payroll and benefits.
• Prepare and distribute payroll, benefits, and personnel reports as directed.
• Reconcile payroll-related items i.e. gross pay, deductions, etc. to source documents prior to processing. Ensure payroll items have the correct GL coding to ensure accurately entering payroll into the general ledger.
• Process accurate and timely quarter and year-end payroll reporting when necessary i.e. W-2’s, tax returns etc.
• Perform other duties as assigned.

Requirements

• High school diploma required; bachelor’s degree preferred. In lieu of a degree, 7+ years of relevant experience will be considered.
• 3-5 years of experience administering payroll, HRIS and benefits processes required. Work experience should include knowledge of basic human resources, multi-state payroll practices, benefits administration, and compliance or other related experience.
• Excellent communication, analytical, organizational skills.
• Attention to detail and deadline orientated.
• Professional manner with excellent customer service skills.
• Experience with Paychex software or similar payroll application preferred.
• Experience with Microsoft Office applications
• Possess strong analytical, critical thinking and judgment skills.
• Acts to raise issues to proper level.
• Holds self and others accountable for results.
• Desire to help to automate, streamline and document processes.
• Self-starter with effective verbal and written communication skills.
• Ability to occasionally lift office products and supplies up to 20 pounds.

Compensation

$70,000 - $80,000 annual salary

Benefits

• Medical, Dental, and Vision Insurance
• 401K Match
• Paid Holidays
• Paid Vacation
• Per-Diem