Payroll Coordinator

Pay Range

$31.00-$32.00/hourly

About the role

Job Title: Payroll Coordinator (Hybrid - Elk Grove, CA)

Pay Range

$31.00-$32.00/hourly

Position Summary

We are seeking a detail-oriented and organized Payroll Coordinator to join our team. The Payroll Coordinator will be responsible for processing employee payroll accurately and on time, ensuring compliance with federal, state, and local regulations. The ideal candidate will have a strong understanding of payroll procedures, excellent communication skills, and the ability to maintain confidentiality in all payroll-related matters.

Position Responsibilities and Duties

• Preparing and processing of bi-weekly payroll timely and accurately for hourly and salary employees
• Reviews all time & attendance entries to ensure that all hours have been properly and correctly recorded and that overtime and payroll exceptions if applicable, have been approved
• Ensure compliance with applicable federal, state, and local tax laws, including deductions for benefits, taxes, and garnishments
• Process new hires, terminations, and other employment status changes in the payroll system
• Prepares final checks for voluntary and involuntary terminations
• Maintain and update employee payroll records, including deductions, benefits, and tax elections.
• Assist employees with payroll inquiries and resolve any issues or discrepancies promptly
• Manage W-2 process with 3rd party payroll company
• Work with HR and Finance teams to ensure accurate record-keeping and reporting.
• Data entry and processing of mileage and commuting stipend calculations for expense reimbursement
• Reconcile payroll-related accounts and prepare reports for management as needed.
• Responds to Verification of Employment and EDD Requests
• Stay up-to-date with payroll legislation changes and apply them accordingly.
• Complete other duties as assigned

Objectives or Goals to Measure Performance

• Exhibits a high level of confidentiality and integrity
• Adherence to Company policies and procedures
• Accurate work product
• Timeliness in completing assignments
• Positive team attitude
• Taking initiative in unassigned tasks
• Staff development and training
• Improved personal professional growth and education
• Excellent attendance and punctuality
• Works efficiently both independently and as a member of a larger team
• Demonstrates good decision making
• Excellent in organization and follow up

Minimum Skills or Experience Requirements

• High School Diploma, equivalent or two-year degree plus 2 - 4 years of payroll or equivalent combinations of training and experience
• Experience with Workday is highly preferred
• DOJ/FBI Live Scan Background & TB Clearance
• In-depth knowledge and experience of payroll calculations/processing, payroll taxes and accounting principles to include applicable journal entries
• Experience with working with a 3rd party payroll provider
• Strong mathematical skills
• Ability to abide by ethical guidelines and policies, including strict adherence to confidentiality.
• Working knowledge of standard business practices and procedures, including basic HR practices
• Knowledge of Local, State and Federal employment laws and Human Resource policies and procedures
• Superior customer service skills, strong analytical skills, excellent organizational skills, and a keen attention to detail
• Computer-literate; knowledge of standard company software applications, internet
• Effective interpersonal skills
• Excellent organizational skills with ability to manage multiple tasks
• Ability to problem-solve
• Proficient written and verbal English language communication skills, including business writing and professional telephone manner
• Proficient use of word-processing software and other computer applications
• Reliability, dependability and flexibility

Work Environment and Physical Demands

• Occasional exposure to dust and fumes
• Requires frequent reaching, handling, sitting, standing, walking, hearing, and talking
• Requires up to 4 hours of sitting without breaks and up to 10 hours per day
• Requires up to 4 hours of computer screen viewing without breaks and up to 10 hours per day
• Requires use of keyboard and calculators daily and for prolonged periods of time
• Occasional stooping/bending/crouching, carrying and lifting 20 or more lbs.
• The noise intensity level is moderate

Additional information

*This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned