Payroll Specialist

A Brief Overview

Responsible for payroll transactions and balancing for multiple companies. Participates in determining appropriate payroll-related processes and identifies payroll-related issues for management review and direction. Determines appropriate application and ensures compliance with payroll tax laws, Company policies, and ERISA deposit requirements. Maintains strict confidentiality and meets deadlines.

Responsible for payroll funding for multiple companies each pay period. Enters wage garnishment information in Workday and communicates with employees regarding garnishment information. May serve as the Subject Matter Expert for Workday testing and setup, or Garnishment Processing.

What will you do?

• PAYROLL PROCESSING: Processes payroll transactions and balancing for multiple companies. Calculates deposits required for payment of bi-weekly and special payrolls. Checks for missing payment elections, tax elections and time-card submission and approvals. Reviews retro transactions, bonus and one-time payments. Calculates and enters final pay entries as needed. Prepares special on demand payments and determines appropriate tax withholding. Completes and settles payroll, balancing to the total net pay amount. Launches integrations to send tax data to ADP and Employee Retirement & Savings Plan (ERSP) contributions and loan payments to 401k recordkeeper. Prepares wire transfer requests and obtains approvals. Summarizes payroll data to create biweekly journal entries.
• PAYROLL CUSTOMER SUPPORT: Identifies payroll-related issues for management review and direction. Responds to employee payroll-related questions and provides resolution in a timely manner. Writes manual checks as necessary for missed employee pay, garnishment refunds, and other special payments as needed. Completes payroll funding for multiple companies.
• GARNISHMENTS: Maintains and enters wage garnishment information in Workday. Updates and maintains spreadsheet of garnishment information to ensure responses are handled timely. Communicates to affiliates regarding the start, change, or end date of a garnishment withholding.
• ERSP: Receives Employee Retirement & Savings Plan (ERSP) employee contribution percentages and loan information from the 401(k) Benefits Administrator weekly. Verifies deduction percentages with existing payroll records. Enters new ERSP enrollees and changes to existing enrollee deduction information into Workday. Prepares check requests to deposit funds in payment of ERSP biweekly deductions and ensures compliance with ERISA deposit requirements for multiple companies.
• BENEFITS FUNDING: Runs bi-weekly pay reports for Benefits and Finance (e.g. arrears report) to provide information needed by the appropriate department.
• FINANCIAL INFORMATION: Assists with Company and division time allocations from supervisors on a quarterly basis for intercompany affiliate billings. Submits time allocation information to the Controller for review. Updates hourly equivalent amounts and approximate hours worked for all NICO employees. Updates actual quarterly earnings, employer taxes, employer cost of group insurance and ERSP match contributions by cost center for NICO, R&L and NL&F. Provides information to Finance by the first of the month following each quarter-end.
• TAX SETUP: Balances quarterly and annual tax reports including resident vs. nonresident status to payroll records to ensure accuracy of federal, state and local tax, including verification of tax deposits and reviewing W-2 box totals for accuracy and resolves reported errors, issuing annual Earned Income Tax Credit notices and United Way Gift Statements as required.
• TAX REGISTRATION: Applies for state, unemployment, and local withholding identification numbers as needed. Adds new state, SUI, and local IDs in payroll and HRIS systems as needed. Maintains SUI contribution rate changes as provided. Verifies that federal and state unemployment tax withholdings comply with limitations and reviews compliance with payroll tax law.
• WORKDAY: Serves as Subject Matter Expert for Workday testing and setup, or Garnishment Processing.
• SUPPLEMENTAL COMP: Obtains and enters salary information for officers/highly-compensated employees into the Supplemental Compensation Exhibits required by the National Association of Insurance Commissioners and several states. Allocates salaries across companies according to time allocations provided by supervisors and submits to Controller for review and approval. Submits exhibits to SRRU for inclusion in annual statement reporting.
• TEAM SUPPORT: Serves as backup to other members of the payroll team as needed.

What are we looking for?

• Bachelor's degree in related field or equivalent work experience.
• Two or more years work experience.
• Certified Payroll Professional (CPP)-APA preferred.
• Basic math through Algebra
• Workday Human Capital Management or equivalent
• Personal computer and related software such as spreadsheets and Microsoft Office
• Payroll wage and tax laws

Preferred Knowledge

• General human resources knowledge
• Federal and state tax laws, forms, and report filings as applicable to payroll
• Company and department practices and procedures
• Human Resources laws and practices
• General accounting principles

Additional information

We want you to be involved! We offer Employee Resource Groups for volunteering, connecting with others, social gatherings, and professional development. We also regularly seek employees input through companywide surveys.

We care about your health and wellbeing! Our Wellness program is integrated into the Company culture with an online wellness portal that offers a year-round, one-stop-shop to manage and track all areas of health, our Omaha office boasts a complimentary state-of-the-art onsite fitness center, and a robust wellness program.

Benefits, Perks and more! We offer retirement and savings plan with immediate enrollment with 100% employer match up to 5%, Medical, Dental and Vision for regular, full-time employees and eligible dependents, a dedicated Learning & Development program for employees to grow personally and professionally, 100% upfront Educational Reimbursement program, subsidized downtown parking, competitive time off policies including parental leave, an Employee Assistance program and much more!