Payroll Specialist

Key Responsibilities

• Payroll Processing & Administration (60%)
• Process semi-monthly US-only payroll using ADP Workforce Now
• Conduct audits of payroll entries, deductions, and adjustments
• Maintain all payroll input records and supporting documentation
• Manage time and attendance records, ensuring accuracy before payroll submission
• Create manual payments as needed while upholding HR confidentiality
• Handle off-cycle payroll runs, retroactive pay, and final pay calculations as needed
• Ensure compliance with wage garnishments, levies, and child support orders
• Multi-State Payroll & Compliance:
• Administer payroll for employees across multiple states, ensuring compliance with CA and other state labor laws
• Maintain knowledge of federal, state, and local payroll tax laws, including withholding, unemployment, and wage/hour laws
• Prepare and file required state and federal payroll tax reports
• Benefits & Payroll Integration:
• Coordinate payroll deductions for benefits, retirement plans, and other voluntary contributions
• Collaborate with HR and Benefits teams to manage open enrollment payroll changes
• Collaborate with the benefits broker to reconcile benefit changes and adjustments with each payroll
• Reporting & Year-End Compliance:
• Prepare and submit EEO-1, CA Pay Data Reporting, and other required filings
• Assist with year-end payroll processing, including W-2 and ACA reporting
• Support internal and external audits related to payroll and compliance

Experience

• Bachelor's degree in a relevant field
• 5+ years of direct payroll experience, with expertise in ADP Workforce Now payroll administration
• Expert-level Excel knowledge or advanced knowledge with a willingness to learn
• Proficiency with HRIS including ADP Workforce Now, ADP Smart Compliance, Workday, SAP, and advanced benefits systems
• Strong understanding of CA payroll laws and multi-state payroll regulations
• Experience with CA Pay Data Reporting, quarterly tax filing requirements, and annual tax filing requirements
• Knowledge of payroll tax withholdings, unemployment insurance, and compliance requirements
• Experience with Wage Garnishments and employer responsibilities for garnishment reporting and withholding
• Familiarity with labor laws, tax regulations, and benefits compliance (ACA, FLSA, FMLA, etc.)
• Ability to troubleshoot payroll issues and apply critical thinking skills to work through issues or discrepancies as needed
• Strong attention to detail and maintain confidentiality in handling payroll data
• Experience with Onboarding and Offboarding cycles
• Excellent problem-solving, analytical, and organizational skills
• Ability to multi-task and meet deadlines in a fast-paced environment

Preferred Qualifications

• Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) is a plus.
• Experience with HRIS integrations will be helpful in this role

Salary Range

$85,000-$95,000

Benefits

• Fully paid medical, dental, and vision insurance (partial coverage for dependents)
• Contributions to 401k funds
• Over four weeks of PTO per year
• Bi-annual pay increases
• Health and wellness benefits, including free gym membership
• Quarterly team-building events

• At TP-Link Systems Inc., we are continually searching for ambitious individuals who are passionate about their work.
• We believe that diversity fuels innovation, collaboration, and drives our entrepreneurial spirit.
• As a global company, we highly value diverse perspectives and are committed to cultivating an environment where all voices are heard, respected, and valued.

• Beyond compliance, we strive to create a supportive and growth-oriented workplace for everyone. If you share our passion and connection to this mission, we welcome you to apply and join us in building a vibrant and inclusive team at TP-Link Systems Inc.
• Please, no third-party agency inquiries, and we are unable to offer visa sponsorships at this time.