Personnel Coordinator, Bureau of Food Safety and Community Sanitation

About the role

Only Permanent Employees in the Title

The New York City Department of Health and Mental Hygiene's Division of Environmental Health works to prevent and control illness and injury related to environmental and occupational health risks through outreach, education, surveillance, and enforcement. With staff of 1,000, the Division covers a broad range of subject matter, including oversight of environmental investigations, lead poisoning, injury prevention, occupational health, food safety, childcare, radiation control, recreational and drinking water quality, air quality, climate health, vector control, veterinary public health and pest control.

The Personnel Coordinator will report directly to the Human Resources Manager and will support the Bureau by ensuring the timely and accurate processing of personnel actions and the effective coordination of bureau-wide personnel support functions.

The Personnel Coordinator will serve as a key point of contact for staff and program areas, providing guidance on personnel-related inquiries, maintaining accurate employee records in the BFSCS database, and coordinating administrative processes that support day-to-day workforce operations.

In addition, the Personnel Coordinator will support bureau operations by coordinating staff ID card requests; assisting with vacancy tracking and hiring-related follow-up; monitoring staff on leave and conducting return-to-duty follow-up; and supporting leave administration, including FMLA tracking/documentation and coordination of Workers' Compensation matters with appropriate units.

This role is critical to maintaining workforce readiness, compliance, and operational continuity across BFSCS.

Duties Will Include but Not Be Limited to

• Process and track personnel actions (hires, transfers, separations, leave actions, updates) accurately and on time; ensure al actions are updated in the BFSCS database.
• Ensure positions are filed in a timely manner; escalate barriers impacting hiring timelines to management.
• Monitor staff on leave and follow up on return-to-duty.
• Review and process FMLA, Workers Compensation and other leave request for accuracy and tracking of required documentation.
• Respond to a high level of personnel inquiries.
• Coordinate and track staff ID card requests; maintain accurate records and supporting documentation in accordance with policy and deadlines.
• Assist with onboarding and offboarding of staff.
• Prepare an update excel tracking sheets for various events and projects.
• Review resumes for open positions and assist with interview coordination.
• Assist with coordination of interviews.
• Attend hiring events through the five boroughs.
• Provide coverage and assistance to other units as needed.
• Perform additional related duties assigned by management.

Preferred Skills

• Advanced word Excel, PowerPoint and Visio
• Strong written and verbal communication
• Excellent organization and attention to detail
• Ability to prioritize and meet tight deadlines in a high-volume se ting
• Strong follow-up and case tracking skills
• Professional customer service and discretion with confidential information
• Effective problem-solving and issue resolution

Why you should work for us

• Benefits: City employees are entitled to unmatched benefits such as:

• o a premium-free health insurance plan that saves employees over $10K annually, per a 2024 assessment.
• o additional health, fitness, and financial benefits may be available based on the position's associated union/benefit fund.
• o a public sector defined benefit pension plan with steady monthly payments in retirement.
• o a tax-deferred savings program and o a robust Worksite Wellness Program that offers resources and opportunities to keep you healthy while serving New Yorkers.

• Work From Home Policy: Depending on your position, you may be able to work up to two days during the week from home.
• Job Security - you could enjoy more job security compared to private sector employment and be able to contribute to making NYC a healthy place to live and work.

Additional information

Established in 1805, the New York City Department of Health and Mental Hygiene (NYC Health Department) is the oldest and largest health department in the U.S., dedicated to protecting and improving the health of NYC.

We provide a wide array of programs and services focused on food and nutrition, anti-tobacco support, chronic disease prevention, HIV/AIDS treatment, family and child health, environmental health, mental health, and social justice initiatives.

As the primary population health strategist and policy authority for NYC, with a rich history of public health initiatives and scientific advancements, from addressing the 1822 yellow fever outbreak to the COVID-19 pandemic, we serve as a global leader in public health innovation and expertise.

Come join us and help to continue our efforts in making a difference in the lives of all New Yorkers!

Qualifications & Requirements

• A baccalaureate degree from an accredited college and two years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
• An associate degree or 60 semester credits from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or
• A four-year high school diploma or its educational equivalent approved by a state's department of education or a recognized accrediting organization and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above; or
• Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3 year.