Personnel Liaison for the Division of Budget & Program Operations (City HAP Program)

Your Team

The Office of Housing Access and Stability ("HAS") consists of the divisions of Housing Opportunity, Tenant and Owner Resources, Housing Stability, Budget and Program Operations, and Program Policy and Innovation. The mission of the office is to ensure fair, efficient, and transparent access to affordable housing.

The Office provides subsidies, placement services, and tools that connect New Yorkers to affordable housing and ensures vulnerable households in subsidized housing have the support they need to be safely housed. Housing Access is committed to expanding housing choices, affirmatively furthering fair housing, and stabilizing the financial health of buildings.

The Division of Budget and Program Operations (BPO) within the Office of Housing Access and Stability provides support services to the Division of Housing Opportunity, Division of Tenant and Owner Resources, the Division of Housing Stability, and the Division of Policy and Program Innovation. BPO assists with monitoring and supporting program budgeting and planning, including both staffing and procurement support.

The Division also manages the Housing Quality Enforcement and related inspection functions for the Office. In addition, the BPO team coordinates technology initiatives and analytics across the Office in coordination with key technology stakeholders across the agency, providing support on key systems to internal and external stakeholders.

Your Impact

The City Housing Assistance Program (CHAP) is a city funded rental assistance program administered by the New York City Department of Housing Preservation and Development (HPD).

The program provides rental assistance to low-income households with incomes at or below 50% of Area Median Income (AMI) who are at risk of homelessness, including eligible rent-stabilized households facing eviction for nonpayment of rent and certain households residing in shelter who do not qualify for existing rental assistance programs.

CityHAP helps eligible households maintain stable, permanent housing by subsidizing their rent, with the household generally contributing 30% of its adjusted monthly income toward rent. The program provides targeted assistance to New Yorkers facing housing instability while helping preserve rent-stabilized housing and prevent homelessness.

The Personnel Liaison in the Division of Budget & Program Operations will report to the Deputy Director of Staffing. The selected candidate will assist with crucial staffing aspects for HAS which include but are not limited to coordinating interviews with candidates and hiring managers, assisting with the review of resumes, facilitating new hire onboarding, managing the team's Outlook inboxes, and Outlook calendars associated with each account, liaising with leadership to gauge priority assignments, and working on special projects as assigned by the managers of the team.

Your Role

The Personnel Liaison will be responsible for assisting with the coordination of various staffing aspects within the team. Duties include, but are not limited to:

• Processing Personnel Action Requests (PARs) and backfill requests (BARs), and completing all necessary supporting documents needed to submit HR paperwork to HPD's Human Resources' Office.
• Reviewing resumes on the Smart Recruiter applicant tracking system to ensure candidates meet the job and title qualifications as required. Retrieving and reviewing required documents and ensuring proper documentation of human resources folders in compliance with Division and EEO reporting requirements.
• Work with the Employee Self Service online and the Smart Recruiter system to confirm jobs have been posted and assist with distribution of resumes and cover letters to hiring managers.
• Maintain updates on the HAS Personnel Database. Must be able to utilize the database to update critical staffing information and maintain records.
• Liaise with HPD HR to assist with job posting requests, as well as advertisements for temporary job postings.
• Implement Employees Status Change (ESC) forms for work unit transfers or funding source changes.
• Work on special assignments as required by the Assistant Commissioner, Director, or other direct supervisor
• Coordinate with the various units within HPD to assist with the new hire onboarding process.
• Assist with organizing new hire welcome material in coordination with the Personnel Assistant
• Assist with managing the Outlook inboxes and calendars for the team
• May assist with assessing the staffing and training needs of HAS under supervision of the supervisor and manager of the unit
• Work on special projects as assigned by the supervisor or manager of the unit.

Preferred skills

• Excellent communication skills (both written and oral)
• Experience with Civil Service and Human Resources
• Computer knowledge (Word, Excel and Access)
• Strong analytical and interpersonal Skill
• Strong organizational Skills

Qualifications & Requirements

• A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
• High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
• Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.