Philanthropy Assistant

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About the role

Shriners Children's is dedicated to providing excellence in patient care, multidisciplinary education, and research with global impact. The organization values evidence-based practice, innovation, critical thinking, compassion, integrity, accountability, and resilience in serving children and their families.

The Philanthropy Assistant collaborates with the Philanthropy team in planning and executing fundraising events, donor cultivation activities, stewardship programs, and engagement initiatives. This role also supports administrative operations, including donor acknowledgment, in-kind donations, and donor database management.

The position plays a key role in donor stewardship, relationship building, community engagement, and fundraising support. The Philanthropy Assistant reports to the Senior Director of Philanthropy and is expected to travel locally for events and occasionally work evenings and weekends as business needs require.

Key Responsibilities

• Provide administrative support to the Senior Director of Philanthropy.
• Process donations and prepare donor acknowledgment letters and correspondence.
• Track, update, and maintain donor and prospect records within the donor database system.
• Create monthly fundraising reports and other database reports as needed.
• Draft donor correspondence, pledge acknowledgments, and letters of intent.
• Document and maintain standard operating procedures related to donation processing and philanthropic operations.
• Support the planning and execution of major fundraising and donor engagement events.
• Coordinate and manage event logistics, serving as the primary on-site problem solver and organizer during events.
• Conduct post-event follow-up activities and evaluations.
• Maintain guest lists and prepare registration materials.
• Develop proficiency in event management platforms such as Classy Live and serve as a staff resource for the system.
• Assist with donor prospect identification, research, cultivation, solicitation, and stewardship activities.
• Build and maintain relationships with donors, volunteers, Shrine Temples, Shrine Clubs, and community support groups.
• Support third-party fundraising efforts and community engagement initiatives.
• Maintain confidential donor and prospect records.
• Manage inventory and procurement of office supplies and departmental resources.
• Assist with expense reporting, travel arrangements, meeting coordination, calendar management, and file maintenance.
• Support departmental meetings through scheduling, communications, attendance tracking, agenda development, material preparation, logistics coordination, minute-taking, and follow-up activities.
• Participate in special projects and perform other related duties as assigned.

Required Qualifications

• High school diploma or equivalent
• Two (2) years of experience in philanthropy
• Bachelor's degree in a related field

Preferred Qualifications

• Bachelor's degree in a related field
• Two (2) years of fundraising experience
• Healthcare fundraising experience
• Experience using Blackbaud or other donor/customer relationship management (CRM) systems.
• Excellent interpersonal and communication skills with the ability to interact professionally with donors, volunteers, staff, patients, families, and visitors.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Ability to maintain confidentiality and exercise discretion with donor information.
• Knowledge of donor stewardship, relationship management, and fundraising practices.
• Strong administrative and project coordination capabilities.
• Ability to work independently with minimal supervision while maintaining accountability for results.

Pay and benefits

The pay range for this position is $21.64-$32.47/hourly.

Compensation is determined based on years of relevant experience and departmental equity.