Pre-Production Associate, Audio Production (On-site - North Hollywood, CA)

About the role

We are seeking a highly organized, proactive, and detail-oriented Pre-Production Associate to coordinate a high volume of audiobook recording sessions. This role works closely with producers, studios, narrators, authors, directors, engineers, agents, and other production partners around the world to keep recordings efficiently scheduled and on track.

The ideal candidate thrives in a fast-paced environment, communicates with precision and professionalism, and can quickly solve complex scheduling and resource challenges.

Key Responsibilities

Recording & Resource Scheduling

• Manage a high volume of audiobook recording bookings across multiple studios and production resources across various time zones.
• Coordinate availability among narrators, authors, directors, engineers, studios, agents, producers, and other production personnel.
• Partner closely with producers to prioritize bookings and meet production deadlines.
• Respond quickly to new requests, cancellations, schedule changes, talent availability, and special production needs.
• Identify and resolve scheduling conflicts, gaps, overbookings, and resource constraints.
• Anticipate capacity challenges and recommend practical scheduling solutions.
• Maintain accurate, real-time booking data using scheduling, workflow automation, and production systems.
• Communicate changes clearly and promptly to all affected teams and partners.
• Provide scheduling coverage for other pre-production associates as needed.

Production & Operational Support

• Distribute audiobook scripts and supporting materials according to established production protocols.
• Analyze, prepare, convert book scripts into required formats for production systems and workflows.
• Generate resource utilization and production reports as needed.
• Participate in workflow, automation, and system testing.
• Provide onsite logistical support to producers, directors, engineers, narrators, actors, and operations teams.
• Support authors, narrators, directors, and studio partners with production logistics and related needs, e.g., travel bookings.

Qualifications & Requirements

Required

• 1+ year of experience in production scheduling, production coordination, resource scheduling, or a comparable high-volume environment.
• Exceptional organizational skills with the ability to manage numerous simultaneous bookings and shifting priorities.
• Strong problem-solving skills and sound judgment when making time-sensitive scheduling decisions.
• Precise, responsive, and personable written and verbal communication skills.
• Experience working with complex systems requiring accurate data management and workflow automation.
• Professionalism and discretion when communicating with high-profile talent, authors, executives, and creative professionals.
• Ability to collaborate effectively across production, creative, technical, and operational teams.

Preferred

• Experience in publishing, audiobook, media, or recording-studio production.
• Experience working directly with talent and creative professionals.
• Familiarity with workflow automation, production technology, or programming.

Additional Information

This is an onsite position based in North Hollywood, California. Four days minimum onsite per week in the first 12 months. Further hybrid flexibility may be available after the first year of employment.

The salary for this position is $60,000. All positions are currently eligible for annual profit award or bonus, subject to Company results.

Applications for this role will be accepted through November 11th or until the role is filled. We encourage you to apply early, as we review applications on a rolling basis. Before applying for any role at Penguin Random House, we recommend you review our applicant resources page and our FAQs page.

Penguin Random House job postings include a good faith compensation range for each open position. The salary range listed is specific to each particular open position and takes into account various factors including the specifics of the individual role, and candidate's relevant experience and qualifications.

Full-time employees are eligible for our comprehensive benefits program. Our range of benefits include, but are not limited to, Medical/Prescription drug insurance, Dental, Vision, Health Care/Dependent Care Flexible Spending Account, Health Savings Account, Pre-Tax and Roth 401(k), Short and Long-Term Disability Insurance, Life/AD&D Insurance, Commuter Benefits, Student Loan Repayment Program, Educational Assistance & generous paid time off.

All your information will be kept confidential according to EEO guidelines.

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Further information on data protection and your rights can be found here.

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