Price Book Coordinator

About the role

It's fun to work in a company where people truly BELIEVE in what they're doing!

We're committed to bringing passion and customer focus to the business.

Position Overview

The Price Book Coordinator is responsible for the setup, maintenance, accuracy, and integrity of item-level data across all point-of-sale (POS), inventory, and back-office systems. This position oversees daily price book activities, including item creation, data entry, pricing updates, UPC maintenance, product descriptions, vendor information, cost changes, and promotional pricing.

The Price Book Coordinator ensures that accurate product and pricing information is maintained across all store locations, supporting operational efficiency, inventory accuracy, sales reporting, and profitability. This role requires strong attention to detail, experience with data entry and item maintenance, and familiarity with retail systems such as PDI. The position works closely with Purchasing, Marketing, IT, Accounting, and Store Operations to ensure consistent and accurate information across company systems.

Essential Duties and Responsibilities

Price Book Management and Pricing

• Create, update, and maintain the company price book for all products across assigned store locations.
• Enter, review, and maintain accurate retail pricing, product costs, descriptions, departments, categories, and vendor information within POS and back-office systems.
• Process regular pricing changes, cost updates, promotional pricing, temporary price reductions, and sales events.
• Verify pricing accuracy and consistency across all store locations to minimize pricing discrepancies and customer dissatisfaction.
• Coordinate with Purchasing and Marketing to ensure new pricing, promotions, and product information are accurately reflected in applicable systems.
• Monitor pricing changes and investigate discrepancies between vendor costs, retail prices, and system records.

Item Maintenance and Data Entry

• Perform daily item maintenance, including new item creation, item updates, UPC changes, product descriptions, vendor assignments, and item deletions.
• Maintain accurate item files and ensure all product information is complete, current, and consistent across systems.
• Enter and verify product information, pricing, cost data, vendor details, and inventory-related information with a high degree of accuracy.
• Manage product lifecycles, including new item setup, product modifications, discontinued items, and item deactivations.
• Research and resolve duplicate items, incorrect UPCs, missing product information, and other item-level data discrepancies.
• Assist with the onboarding of new vendors and products, ensuring all required information is properly established in the price book.
• Support the integration of new store locations into existing price books and POS systems.

PDI and System Administration

• Utilize PDI and other applicable POS, ERP, and back-office systems to perform price book updates, item maintenance, data entry, and pricing adjustments.
• Ensure item-level information is accurately entered, updated, and maintained within PDI and related company systems.
• Research and resolve system-related issues involving item setup, pricing, product information, and data discrepancies.
• Perform routine system audits to identify inaccurate, incomplete, or inconsistent information.
• Coordinate with IT and system support teams to troubleshoot system issues and support system updates or enhancements.
• Maintain data integrity and consistency across all applicable systems and store locations.

Reporting, Auditing, and Operational Support

• Generate and review reports related to pricing accuracy, product movement, cost changes, and margin analysis.
• Audit and reconcile data discrepancies between vendors, internal systems, and store-level reporting.
• Assist with monitoring product costs, retail pricing, and margin information to support purchasing and operational decisions.
• Maintain documentation of price book procedures, system processes, and item maintenance workflows.
• Provide support and guidance to stores and internal departments regarding pricing, product information, and item-level issues.
• Perform regular audits to ensure data accuracy, operational consistency, and compliance with company procedures.
• Stay current with retail industry practices, product categories, pricing processes, and POS system capabilities.

Qualification Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below represent the knowledge, skills, and abilities required.

• High school diploma or GED required; associate or bachelor's degree in business, Accounting, Information Systems, or a related field preferred.
• Minimum of 2 years of experience in PDI systems, price book management, data entry, pricing, item maintenance, retail operations, or inventory management preferred.
• Previous experience with PDI software is highly desirable. Experience with other POS, ERP, or retail back-office systems (e.g., Retalix, SAP, NCR, or Oracle) is also preferred.
• Working knowledge of price book administration, item setup, UPC maintenance, product descriptions, vendor information, cost updates, and retail pricing.
• Experience entering, updating, auditing, and maintaining large volumes of product and pricing information.
• Strong attention to detail and commitment to data accuracy and integrity.
• Proficiency in Microsoft Excel and other Microsoft Office applications.
• Strong analytical, organizational, and problem-solving skills.
• Ability to identify, research, and resolve pricing discrepancies and item-level data errors.
• Effective communication skills and the ability to collaborate with Purchasing, Marketing, IT, Accounting, and Store Operations.
• Ability to manage multiple priorities, work independently, and meet deadlines in a fast-paced environment.

Work Environment

• Work is primarily performed in an office environment.
• Occasional travel to store locations may be required for audits, training, or operational support.
• May require working additional hours during system updates, store openings, price book conversions, or promotional events.
• Regular use of computers and business software is required.

Physical Demands

• Ability to sit for extended periods while working at a computer.
• Occasional lifting and carrying of supplies or files weighing up to 25 pounds.
• Repetitive use of hands and fingers for computer operation, data entry, and document handling.
• Ability to communicate effectively in person, by telephone, and electronically.

Certificates, Licenses, Registrations

• None required. Certifications or specialized training in PDI, retail POS systems, inventory management, or related business software are preferred.
• If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!