Procurement Operations Specialist

How We Operate

• Be a barrel. Full autonomy. Own things end to end, take on scope without being asked, no permission required to operate outside your core role.
• Insane urgency. We drive everything forward as fast as possible.
• Reason from first principles. Challenge every assumption. Zero analogy thinking, no egos, the best idea wins.
• Love of the game. The frontier of AI is the most interesting problem of our time. We put in long hours at high intensity to push the frontier forward.
• Build something that actually matters. If you're going to spend your time, spend it on something that matters to the world.

Examples of key problems the team is working on

• Build procurement's operating system from the ground up. Intake, purchase requests, PO creation, supplier coordination, and downstream financial handoffs run on AI-enabled workflows and clean data, built for a company scaling faster than any playbook anticipated.
• Turn increasing complexity into an exception-based model, not more headcount. As request volume, speed, and spend scale, the team absorbs it through automation and judgment, not by growing linearly with the business.
• Own the full stack from purchase request to payable spend. Procurement, Finance, Legal, Security, Accounting, and AP all touch the same lifecycle, and this team makes sure nothing drops between them.

Role Scope

• Convert a steady volume of purchase requisitions into accurate purchase orders in Zip, checking vendor, coding, subsidiary, quantities and terms before each one issues.
• Help the team run the procurement Slack Support Channel, answering a high volume of requester questions, unblocking stuck requests, and routing issues to AP, legal, security or IT.
• Process change orders, cancellations and closures on open POs, and help clear invoices against them so vendors get paid on time.
• Flag recurring issues in Zip and the Slack Support Channel, and recommend process or system improvements.

What We're Looking for

The below is a starting point. We always make space for exceptional people, so if you don't fit this role exactly, tell us where you would.

• You've worked on a procurement team that used a procure-to-pay system, ideally Zip, to turn a high volume of requisitions into POs, and you helped keep that work moving day to day without a backlog.
• You've converted purchase requisitions into purchase orders and managed PO changes, cancellations and closures.
• You catch bad data before it becomes a bad PO: the wrong vendor, a decimal quantity, or a physical good on an expense line.
• You answer a steady stream of requester questions in Slack while your queue keeps moving, and people leave with a clear answer and a next step.
• You keep track of recurring issues, document them clearly, and bring them to team meetings with ideas for how to fix them.
• You want to join a small but mighty procurement operations team, where everyone works side by side to meet daily demand and counts on each other to get it done right.
• You're comfortable using Slack and Google Workspace (Sheets, Docs, Gmail) as your everyday tools.

We are committed to pay equity and transparency.