Procurement Operations Specialist, Pipeline (Contractor)

Role Overview

The Procurement Operations Specialist (Pipeline) role serves as first-line "procure-to-pay" (P2P) support for her/his supported business function, supporting and escalating Procurement-related payment, contracting, policy and approval-related issues to Functions/Stakeholders as appropriate.

Key Responsibilities

• Receive/validate order information from Procurement/business function in order to facilitate creation of purchase requisitions PR
• When applicable, notify Procurement of planned contracts (for example, work orders or change orders)
• Confirm following:
• Budget availability; contract status (if applicable); applicable cost center; GL account; other relevant information
• Create (or revise, as applicable) PR, confirm PR creation with Procurement and stakeholder
• Track PR approval flow
• Relay PO# to Procurement and stakeholder once created
• Coordinate with Accounts Payable invoices; create/distribute service entry sheets (SES)
• Confirm services satisfactorily completed with stakeholder in writing
• PR/PO/invoice/SES troubleshooting & dispute resolution
• Confirm new suppliers created in S4
• Identify recurring errors and process bottlenecks, recommend improvements, and support maintenance of procedures and P2P training modules.
• Maintain transaction records and supporting documentation and support audit information requests.
• Prepare monthly tracking reports covering PR/PO status, balances, aging items, and outstanding issues.
• Identify potential duplicate requests or POs and escalate for review.
• The role makes routine transactional decisions within approved procedures, assigned system access, and delegated authority. It identifies missing information, follows up on requests, and escalates exceptions to the appropriate process owner. Budget approvals, contractual commitments, policy exceptions, and payment authorization remain with the designated authorized owners.

Requirements

• Bachelor's degree from an accredited university.
• 1 - 3 years related Procurement or Supply chain experience in a similar role
• Pharmaceutical industry experience
• Ability to manage multiple requests, prioritize competing deadlines, maintain accurate records, and collaborate across business functions.
• Extensive experience using SAP and Ariba modules
• Advanced Proficiency of Excel- Pivot tables, macros, etc.

• #Li-MP1
• #Li-Contract
• Please note: These benefits are offered exclusively to permanent full-time employees. Contractors are not eligible for benefits through Legend Biotech.