Procurement Specialist

Position Summary

The Procurement Specialist has responsibility for the successful execution of all Purchase Orders on assigned projects. This generally includes overseeing supplier adherence to contract commercial requirements, on-time delivery, and resolution of any disputes. The Procurement Specialist role encompasses a wide range of Supply Management activities including supplier selection, negotiating contract terms and conditions, and order placement.

Essential Functions/Responsibilities

• Responsible for managing agreements with subcontractors, including the following:
• Communication of VPI initiated changes in scope: (drawings, specifications, schedule changes) to subcontractors and resolution of any changes on price, delivery, or technical capability with the subcontractor.
• Subcontract Manager shall also communicate and resolve changes on pricing, delivery, or subcontractor capabilities with the Project Manager.
• Responsible for managing the sourcing plan and for monitoring subcontractor performance related, but not limited to:
• Cost vs. Budget
• Supplier Schedule
• Supplier and Inspector Progress Reports
• Overall Project Schedule
• Responsible for development of RFQ’s for subcontracted work and for the evaluation of subcontractor quotations, including resolution of commercial and technical exceptions, to assure that technical, quality, delivery and price objectives are met. Responsible for award of purchase orders to subcontractors.
• Ensure any selected supplier is an approved / qualified source for commodity listed in the Corporate Supplier List (CSL). Check to make sure vendor certifications are up to date and obtain updated certifications and approvals as required.
• Ensure all commercial documents have been conformed / revised to final agreed set of terms and conditions prior to issue of any Purchase order.
• As required, create, and submit a Bid Evaluation through the Deviation Management System (DMS) system for any purchase per the guidelines of SPP-6.005 to receive appropriate approval prior to purchase of product.
• Review Document Control Automation Program (DCAP) packages to confirm all documents are accurate and all-inclusive for specific purchase and process final package to the supplier once order has placed.
• Responsible for communication of information to subcontractors such as drawings, schedules, and shipping information.
• Responsible for coordination with the Logistics Department for required shipping and delivery milestones.
• Provide SCM support of key corporate and company business objectives.
• Assist in preparation of the Special Conditions of Purchase regarding VPI deliverables, warranty considerations, risk of liquidated damages, and delivery schedule / Incoterms.
• Report problems needing Management help / intervention at scheduled department meetings or as necessary.
• Attend and actively participate in departmental and team meetings.
• Anticipate and mitigate the risks that may impede supplier performance, Purchase Order requirements and scheduled delivery.
• Participate in supplier evaluations and annual supplier performance reviews.

Requirements

• A Bachelor's of Science degree in engineering or bachelors of science in business from an accredited university. In lieu of a college degree, applied experience within the fields of construction, subcontract management or purchasing may be substituted at the discretion of VPI management.
• Five (5) years of experience with general steel fabrication management practices applicable to VPI products, such as: valves, pumps, piping, ductwork, & skid fabrication
• Good verbal and written communication skills to clearly communicate subcontracting and manufacturing issues to internal and external stakeholders.
• Experience in managing subcontracts or other project-based procurement related activities.
• Be well-organized, results oriented, and competent sourcing professional, with the highest integrity and work ethic, with time management skills to adapt to unexpected changes, customer emergencies, and priority changes.
• Must have valid passport for international travel.

Pay and benefits

To provide greater transparency to candidates, we include base pay ranges for all US-based job postings that encompass all potential locations and levels for the open position. Our base pay ranges are set based on the function, discipline, level and regional location and are benchmarked against companies in the same or similar industry. Final offers may vary based on multiple factors, including education, depth and relevance of work experience, relevant licenses and certifications, and may vary from the amounts listed in the job posting.

The base pay range for this Procurement Specialist role is $70,000 - $90,000 annually.