Production Assistant

Job Summary

As a Production Assistant at Flighthouse, you'll provide hands-on and administrative support across our Production department. Reporting to the Supervising Producer, you'll work closely with both the Supervising Producer and Production Coordinator to help with the everyday tasks that keep projects organized and moving f orward, from pre-production through shoots, post-production, and delivery.

You'll assist with research, scheduling, logistics, documentation, and on-set needs, helping the team stay prepared and responsive as priorities shift. This is an entry-level role for someone who is organized, dependable, eager to learn, and excited to build a career in social-first entertainment and content production.

Responsibilities

• Production Preparation: Assist the Supervising Producer and Production Coordinator with assigned pre-production tasks, including research, prop and wardrobe sourcing, location details, permitting paperwork, casting logistics, call sheets, shot lists, and other shoot materials.
• On-Set Support: Help with shoot setup and breakdown, organize props and supplies, coordinate arrivals, run production errands, and support producers, crew, and talent as needed on set.
• Scheduling & Confirmations: Help coordinate calendars, send reminders, confirm bookings, collect availability, and communicate logistical details to internal team members, freelancers, vendors, and talent under the team's direction.
• Project Tracking: Update task lists, production calendars, trackers (including Flightcrew Weekly), and project status documents as directed; flag missing information, upcoming deadlines, and issues to the Production Coordinator or Supervising Producer.
• Post-Production & Delivery Support: Assist with post-production organization, feedback tracking, asset and link collection, file naming, review reminders, and delivery checklists as directed by the Production and Post-Production teams.
• Documentation & Follow-Through: Prepare meeting notes, organize action items, maintain shared folders and resource libraries, and follow up on routine outstanding tasks to help projects stay on track.
• Budget & Vendor Administration: Collect receipts, organize expense records, gather vendor information, help request quotes and confirmations, and assist with invoice and purchase order paperwork under supervision.
• Systems & Team Support: Keep shared documents, contact lists, equipment or supply logs, and software access records up to date; help teammates with routine administrative requests and escalate access or workflow issues when needed.
• General Production Assistance: Pitch in wherever the Supervising Producer and Production Coordinator need support, adapting to changing priorities while communicating progress and asking questions when direction is needed.
• Other duties as assigned

Qualifications

• No prior full-time production experience required; internships, school projects, freelance work, on-set experience, or relevant administrative experience are a plus.
• Strong organizational skills, attention to detail, and reliability in completing assigned tasks.
• Clear, professional communication and a willingness to ask questions, take feedback, and learn.
• Ability to manage multiple assigned tasks, follow instructions, and adapt to changing deadlines in a fast-paced environment.
• Comfort using everyday collaboration tools such as Google Workspace, spreadsheets, calendars, and shared drives; familiarity with Asana, Airtable, or production software is a plus.
• Positive, collaborative attitude and willingness to help both behind the scenes and on set.
• Interest in social media, entertainment, Gen Z culture, and digital storytelling.

Pay Scale

• $18.50 -$20.50 USD per hour
• The final compensation within this range will be determined based on the candidate's experience, skills, and overall fit for the role.