Program Management Specialist - Logistics Ordering

Organization's Summary Statement

Assists the Purchasing Supervisor and Warehouse Manager with all purchasing requests. Acts as a liaison within the Department for: Assistant Directors, Managers and Shop Supervisors, identifying and meeting their parts and materials procurement needs.

Assists FM Logistics Assistant Manager and Multi-Trades Supervisor with all purchase requests of parts and materials for use by and of the FM Trades shops as well as other campus departments.

Physical Demands

Work is primarily performed in an office environment during standard work hours, Monday through Friday, 7:00 a.m. to 3:30 p.m. Due to the high volume of requests and the need to provide timely, quick-turnaround goods and services to FM personnel, the work environment can be fast-paced and stressful at times.

• The office is located within a parts warehouse. Employees may encounter dusty or dirty conditions and areas that are not consistently climate-controlled when traveling to and from the office or accessing warehouse areas.
• This position is not eligible for telework.
• Position Essential Status: Not Essential.

Preferences

• Five (5) years of progressively responsible experience in purchasing, procurement, inventory control, or related administrative work.
• Experience buying maintenance, repair, and operating (MRO) materials, tools, or building supplies in a facilities, construction, or trades environment is preferred.
• Previous experience working in Facilities environment.
• Previous experience working in higher education or a University setting.
• Previous experience with any Accounting and/or purchasing programs/software.

Licenses/ Certifications

If driving a State vehicle, incumbent must possess and maintain a valid class C Driver's license or equivalent with fewer than six points.

Minimum Qualifications

• EDUCATION: Bachelors degree.
• EXPERIENCE: Two years experience in administrative staff work.

Required Knowledge/skills/abilities

Elementary knowledge of reference and research methods and techniques used in collecting, compiling, and organizing data and information; of basic methods and techniques used in organizing and conducting studies and analyses or programs, procedures, and organizations; of basic analytical and statistical principles and techniques.

Skill in the use of office automation software and its application; in operating manual and automated office equipment. Ability to establish and maintain effective working relationships; to present ideas and information clearly and concisely both orally and in writing; to perform mathematical computations; to present statistical material in chart and graph form.

Other

Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.

• CONDITIONS OF EMPLOYMENT: N/A
• Additional Job Details
• Required Application Materials: N/A
• Best Consideration Date: N/A
• Posting Close Date: November 24, 2026
• Open Until Filled: No

Visa Requirement

• This position does not provide sponsorship for Visa* *
• Job Risks
• Not Applicable to This Position
• Financial Disclosure Required
• No

For more information on Financial Disclosure, please visit Maryland's State Ethics Commission website.

• Department
• VPA-FM-FBO-Logistical Services
• Worker Sub-Type
• Staff Regular

Benefits Summary

For more information on Regular Nonexempt benefits, select this link.

Background Checks

Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify anyone from employment. Before any adverse decision, the finalist will have an opportunity to provide information to the University regarding disclosable background check information. The University reserves the right to rescind the offer of employment or otherwise decline or terminate employment if the information reported by the background check is deemed incompatible with the position, regardless of when the background check is completed.

Employment Eligibility

The successful candidate must complete employment eligibility verification (on Form I-9) by presenting documents that establish identity and work authorization within the timeframe required by federal immigration law, and where applicable, to demonstrate renewed employment authorization. Failure to complete employment eligibility verification or reverification within the timeframe set forth by law may result in suspension or termination of employment.