Project Administrator

About the role

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Join the Discovery family, where quality and service are at the heart of everything we do!

This role will be located at one of Discovery Land Company's locations: Atlantic Fields, set outside of Hobe Sound, FL.

Atlantic Fields is seeking a Project Administrator to join the Development/Construction Department.

The Project Administrator provides administrative and operational support to the assigned Project Manager/Buyer Liaison. This role owns the day-to-day project paperwork in Procore, including budgets, RFIs, contracts, purchase orders, and invoices, and keeps the construction office running smoothly.

Key Responsibilities

• Create and maintain project budgets in Procore, and keep budget information current as contracts, purchase orders, and invoices are processed
• Process and track RFIs from submission through response, reading and referencing plans and specifications to prepare clear, accurate RFIs and route them to the design team and contractors
• Prepare and draft subcontractor contracts for Project Manager review
• Write purchase orders for Project Manager approval
• Prepare invoices for Project Manager approval: stamp, code, obtain signatures, and process and track through accounting
• Communicate with vendors and subcontractors on procurement-related matters and research materials at the Project Manager's request
• Keep the Project Manager informed by reviewing and analyzing reports and communications, summarizing information, and identifying trends
• Maintain organized project files in Procore and in hard copy, including scanning, printing, filing, and processing incoming and outgoing mail
• Other duties as assigned by management

Skills and Qualifications

• Bachelor's degree in Construction Management preferred; documented construction experience will be considered in place of a degree
• Minimum 5 years of related work experience with a general contractor or homebuilder
• Working knowledge of Procore, including the ability to build and manage project budgets and process RFIs
• Ability to read and interpret construction plans and specifications
• Competency with Microsoft Office Suite: Excel, Word, Project, and Visio
• Strong organizational skills and attention to detail, with a high level of accuracy
• Ability to communicate effectively and professionally, in written and verbal form, at multiple levels
• Self-motivated multitasker, critical thinker, and strong decision-maker
• Ability to thrive in a fast-paced environment with rapidly shifting priorities, demands, and timelines

Additional Requirements

• Positive attitude, professional demeanor, and exceptional communication and interpersonal skills to deliver service to members, guests, and team members.
• Ability to work a flexible schedule, including evenings, weekends, and holidays, and shifts longer than eight (8) hours when business demands require
• Ability to work in a team environment.
• Ability to stay calm and focused during the busiest of times.
• Ability to read, write, speak, and understand English; additional languages preferred.

Benefits

• Competitive Pay
• Medical, Dental, and Vision Benefits
• 401k Contribution
• Paid Time Off and Paid Holidays
• Employee Meals, Referral Incentives, and Recognition Programs
• Professional development and upward mobility opportunities
• Work-Family Culture