Project Assistant

About the role

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• Alstom.com
• Alstom.com
• Language
• German
• English
• Spanish
• French
• Brazilian portuguese

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• Project Assistant
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• Date: 23 Oct 2026
• Location: Houston, TX, US

Req ID:531813

At Alstom, we build what millions depend on daily - rail transportation systems that can't afford to fail. We're more than 85,000 people worldwide creating the industry's most diverse portfolio: high-speed trains, metros, trams, maintenance services and integrated systems.

We are looking for a passionate Project Assistant who thrives in dynamic environments and is eager to support the delivery of cutting-edge mobility solutions. You will collaborate with dedicated teams to ensure projects run smoothly, contributing to the success of sustainable transportation systems that connect communities worldwide.

Your Role, Your Impact

• Create and track purchase request (PR) and ordering material (PO)
• Liaise regularly with the project team to gather information for the Project Manager

• Compile and prepare reports for project reviews
• Prepare meeting agendas, take minutes, and follow up on action items
• Provide support in the preparation of presentations (PowerPoint)
• Coordination & Communication

• Organize meetings, including room bookings, equipment, and refreshments
• Act as a reliable point of contact for customers, building strong working relationships at all levels
• Manage emails and telephone calls, including responding on behalf of the Project Director when appropriate

Office & Resource Management

Manage day‑to‑day office operations including reception of visitors, room allocation, post, invoices, and lunches

• Receive incoming materials and manage warehouse‑related coordination
• Support onboarding of new team members
• Travel & Expense Management
• Arrange travel logistics including flights, hotels, and visas
• Manage expense reports using company e‑tools
• Support document administration (DA) and follow up on invoice payments
• Documentation

• Support Installation and T&C Team during test procedure submittals and issue resolution
• Support Installation and T&C Team with test report creation, submittals and issue resolution
• Coordinate with documentation manager in tracking document approvals, transmittals, and document submissions.
• Ensure documents are properly version-controlled and archived
• You'll work with sharp, committed teams solving complex challenges that shape the future of mobility, ensuring seamless integration of business and technology.

What You Bring

Mandatory

• Strong IT proficiency, including Microsoft Word, Excel, PowerPoint, Outlook, and Internet tools
• Company travel booking tools

Desirable

• SAP knowledge
• Experience with Ariba software
• Experience with Concur
• EXPERIENCE
• Mandatory
• Basic knowledge of domestic market
• Flexible and the ability to multi task
• English fluency (Both Written & Verbal)

Able to lift 50 lbs.

• COMPETENCE SKILLS
• High level of discretion, confidentiality, and integrity
• Strong sense of urgency and responsiveness

Ability to work autonomously with initiative and anticipation of issues

• Strong organizational and problem‑solving skills
• Excellent communication and interpersonal skills
• Customer‑focused mindset with a strong sense of teamwork
• Commitment to delivering quality service
• Alstom, A Great Place to Grow

• Work with advanced digital tools driving the future of rail technology.
• Contribute to global mobility projects with tangible local impact.
• Access continuous learning and career development opportunities within a global network.

• Here, progress isn't always easy but the impact is real.
• Because the scale is massive, the tasks are complex when the system runs, the train moves, and the city connects that feeling stays with you.
• And the legacy lasts.

• Nearest Major Market: Houston
• Job Segment: Project Manager, Testing, ERP, SAP, Technology
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• Find similar jobs: Project & Bid Management Jobs