Project Coordinator

Job Summary

The Project Coordinator will assist in creating comprehensive project plans, acting as a liaison between customers, vendors, and the company to ensure requirements are met and projects align with company goals. This role involves managing project documentation, budget preparation, and communication, while implementing quality control procedures and identifying potential risks. The coordinator will also manage the operational aspects of multiple large-scale projects, support administrative tasks, and provide regular status updates to stakeholders.

Role Description

• Assist in creating comprehensive project plans that align customer requirements with company goals and coordinate all project phases.
• Act as a liaison between customers, vendors, and the company, managing communications and ensuring requirements are met.
• Work with internal stakeholders to identify project resource needs and allocate appropriate personnel.
• Keep detailed project documentation, including plans, budgets, and timelines, organized and up-to-date.
• Assist in budget preparation, monitor expenditures, and provide financial reports to senior management.
• Implement quality control procedures and coordinate with the quality assurance team to address any issues.
• Identify potential project risks, develop mitigation strategies, and keep stakeholders informed of any changes.
• Regularly report on project status to stakeholders, highlighting progress, challenges, and solutions.
• Proactively manage day-to-day operational aspects of multiple large-scale projects, including client interaction and expectations.
• Support administrative tasks such as meeting coordination, agenda building, and coordination of offsite activities.

Behaviors and Competencies

• Organization: Can maintain a clean and organized workspace and follow simple organizational systems when assigned.
• Time Management: Can understand the importance of time management and strives to prioritize tasks to meet deadlines.
• Communication: Can communicate simple ideas and information clearly.
• Collaboration: Can demonstrate a willingness to contribute to team tasks and responsibilities when assigned.
• Problem-Solving: Can demonstrate a willingness to address and resolve problems when they arise.
• Detail-Oriented: Can demonstrate an ability to follow instructions and complete tasks as assigned.
• Adaptability: Can demonstrate a willingness to accept feedback and adjust to new tasks or changes in the workplace.
• Follow-Through: Can demonstrate a willingness to complete assigned tasks and responsibilities on time.
• Documentation: Can follow established templates and guidelines to produce clear and accurate documentation when assigned.
• Multi-Tasking: Can demonstrate a willingness to take on multiple tasks and responsibilities when assigned.

Skill Level Requirements

• Strong interpersonal skills - Basic
• Ability to work independently or in a team-oriented environment - Basic
• Ability to effectively prioritize and execute tasks - Basic
• Ability to manage shifting demands and timelines by utilizing analytical and problem-solving skills - Basic
• Proficient with Microsoft Office products - Basic

Preferred Qualifications/Skills

• Project management experience - Basic
• PMP or other relevant project management certifications - Basic
• Experience dispatching and managing onsite resources - Basic

Other Requirements

• Bachelor's Degree or relevant work experience required
• Experience in a customer-facing, customer support, or similar role preferred
• Familiarity with project management concepts
• Familiarity with basic IT hardware and solution
• Travel may be expected up to 30% based on business needs

Pay and benefits

The estimated annual pay range for this position is $55,000 - $80,000 which includes a base salary. The compensation for this position is dependent on job-related knowledge, skills, experience, and market location and, therefore, will vary from individual to individual. Benefits may include, but are not limited to, medical, vision, dental, 401K, and flexible spending.

Equal Employment Opportunity - M/F/Disability/Protected Veteran Status