Project Coordinator II

About the role

The Project Coordinator II must have a great deal of drive, determination, and the ability to work independently. Excellent verbal, analytical/problem-solving, and written communication are a must. This role involves client invoicing and subsequent follow-up of corrections, through our internal and external client systems.

Reporting directly to the Operations Manager the Project Coordinator II has the following:

Job Duties and Responsibilities

• Coordinate project logistics from planning through closeout, including daily alignment with Project Managers and Foremen, periodic field inspections, and milestone tracking.
• Support statements of work, bills of materials, forecasting, procurement, and inventory utilization; obtain vendor quotes, track orders, and verify onsite deliveries.
• Create and reconcile purchase orders in NetSuite and Procore under Project Manager oversight; support financial tracking, goods-receipt and invoice processing, internal and external billing submissions, and janitorial payments.
• Coordinate manpower and technician schedules with field leadership; track deliverables, maintain calendars and mobile-accessible schedules, communicate attendance and time-off updates, and arrange travel and site access.
• Maintain construction documents, run lists, daily reports, BOM records, labels, and organized project files; track progress and assemble closeout packages.
• Provide customer progress updates, participate in pre-construction and status meetings, and coordinate communication among project teams and vendors.
• Support timesheet reviews and payroll accuracy in Miter, including adjustments and issue escalation.
• Coordinate vendor and employee onboarding, including shop and IT staff; provide first-day instructions, follow training checklists, update distribution lists, and maintain onboarding records.
• Provide administrative and reception support; manage office supplies, branded merchandise, and PPE; coordinate restocking, cleanup, office events, team-building activities, and employee recognition.
• Support policy enforcement and maintain accurate, organized records, including field-reported attendance, misconduct, and performance documentation.
• Travel to job sites as needed - Roughly 50-60% Travel

Job Knowledge, Skills, and Abilities

• Proficient in Microsoft Office applications.
• Go-getter attitude. Highly motivated and needs little oversight to perform.
• Ability to work well with all levels of internal management and staff.
• Strong written and verbal communication skills and team player attitude.
• Ability to multi-task and work in a fast-paced environment while adhering to the set schedule.
• Highly organized and detail oriented.
• Reliable transportation.

Education and Experience

• 1-3 years of experience in wireless telecommunications is preferred.
• High School Diploma or GED accepted; Associate degree preferred.

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.
• Must be able to report to Dallas or San Antonio Office with a hybrid work from home schedule.

Additional information

NTI is committed to creating a workplace environment where every employee can strive for excellence. To achieve our workplace vision, we provide the following benefits:

• Health/Dental/Vision/Prescription Plan: Health, dental, and prescription insurance are available on the 1st of the month following your start date.
• Basic Life Insurance and Short-Term Disability Insurance are fully funded by the company.
• 401(k) Plan with Employer Matching immediate vesting.
• 10 Paid Holidays per year.