Project Coordinator III | Hardware Operations & Procurement

About the role

We are seeking an experienced, highly organized Project Coordinator III to support a dynamic Research and Development team. This role plays a key part in managing hardware inventory, coordinating device logistics, overseeing procurement activities, and supporting daily operations to ensure efficient processes and seamless collaboration across teams.

The ideal candidate is a proactive problem solver who thrives in a fast paced, collaborative environment and enjoys working with cross functional teams to keep projects and operations running efficiently.

This is an excellent opportunity for someone with experience in project coordination, hardware operations, inventory management, or procurement who is comfortable managing competing priorities and identifying opportunities to improve processes.

Key Responsibilities

Hardware Inventory Management & Device Logistics

• Manage inventory and distribution of hardware prototypes and commercial devices.
• Partner closely with logistics teams to coordinate device transfers and ensure timely distribution.
• Collaborate with procurement specialists to acquire additional commercial devices based on inventory needs.
• Conduct regular inventory audits and maintain accurate tracking records for prototypes and commercial devices.
• Perform firmware updates on hardware prototypes.
• Support efficient device tracking, accountability, and inventory management processes.

Procurement & Vendor Coordination

• Coordinate procurement activities supporting Research and Development operations.
• Create, submit, and track purchase requests throughout the procurement lifecycle.
• Collaborate with internal stakeholders to address procurement delays, resolve issues, and escalate concerns when necessary.
• Work directly with external vendors to resolve purchasing, logistics, and invoicing discrepancies.
• Monitor procurement activities and proactively communicate updates to stakeholders.
• Identify recurring operational challenges, document findings, and recommend process improvements.

Project Coordination & Operational Support

• Coordinate multiple concurrent activities while maintaining accuracy and meeting deadlines.
• Maintain project documentation, tracking records, and standardized templates.
• Prepare, review, and present project updates and operational reports to management.
• Communicate effectively with technical teams, vendors, and business stakeholders.
• Leverage AI powered tools to streamline workflows, reduce manual processes, and improve operational efficiency.
• Identify opportunities to improve coordination, documentation, and operational processes.

Required Qualifications

• 3+ years of experience in project coordination, operations coordination, procurement, logistics, or a similar role.
• Strong organizational skills with the ability to manage multiple priorities and deadlines in a fast paced environment.
• Experience using Microsoft Outlook, Calendar, Office 365, and related productivity tools.
• Excellent written and verbal communication skills.
• Strong customer service mindset with the ability to collaborate across multiple teams and stakeholders.
• Demonstrated ability to work independently, take initiative, and proactively resolve problems.
• Experience maintaining project documentation, updating templates, and preparing reports for management.
• Strong interpersonal skills and the ability to communicate effectively with technical and nontechnical stakeholders.
• Experience using AI powered tools to improve workflows, automate repetitive tasks, or increase operational efficiency.
• Adaptability, attention to detail, and a willingness to learn new processes and technologies.

Preferred Qualifications

• Experience managing or maintaining hardware inventory tracking systems.
• Familiarity with hardware prototypes, commercial devices, or Research and Development operations.
• Experience using project management or task tracking tools.
• Prior experience supporting procurement processes, vendor coordination, or device logistics.

Education

Bachelor's degree or equivalent professional experience.

• Location: Hybrid - Redmond, WA
• Role type: Contract 12+ Month Position
• Expected hours: 40 per week

Benefits

• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule

• 8 hour shift
• Monday to Friday (Extended schedule as needed Saturday-Sunday)

Application Question(s)

• Do you or will you in the future require any sponsorship to work in the US?

Language

• English (Required)