Project Manager Assistant - Environmental Laboratory

A Day in the Life

As a Full-Time Project Manager Assistant in our Orange, CA Laboratory, you'll be responsible for assisting multiple projects where you will have increasing interaction with our multi-disciplinary staff, regulatory agencies and clients. You will be part of a strong team of committed professionals.

Pay and benefits

The compensation range for this role is $25 to $34, commensurate with experience, skills, and geographic location.

Schedule: Wednesday - Sunday

To thrive in this role, you'll be comfortable taking ownership of the following responsibilities:

• Assists with client accounts set up, project implementation, login, storage, and verification of client samples; verifies chains of custody and notifies client of discrepancies
• Reviews client protocols and verifies the project account is set up accordingly
• Coordinates with clients and labs for bottle orders, sample delivery schedules, status of data and reports, exceedance notifications to clients, login updates and other project management related tasks
• Creates and puts together field sampling and sample bottle order kits, reviews work order tickets and sends client sample receipt confirmation as well as confirms sampling schedule with clients
• Coordinates with subcontract labs for sample delivery and project status and generates subcontract COCs
• Creates and sends reports to clients including review of data for trends or anomalies, if applicable as well as sends invoices to clients
• Works directly with project managers, group leaders, and clients
• General administrative project support such as keeping detailed project notes and records or organization and maintenance of project data files (quote, chain of custody, study plan/protocol, lab instructions, etc.)
• Manages small and simple project accounts
• Maintains and monitors project plans and schedule (sample pulls, delivery, and available sample inventory)
• Assists with project tracking and interlaboratory communication
• Generates and submits state reporting forms
• Assists Sample Receiving team with deliveries and drop offs as needed
• Ability to work within the LIMS and create/edit EDDs
• Participate in client calls and meetings
• Other duties as assigned

Your Expertise and Skills

These requirements reflect the knowledge, skills and abilities that help you do your best work here.

• BS/BA in an analytical science or equivalent experience in analytical/environmental laboratory
• Proficient in Microsoft Suite: Excel, Word, PowerPoint, etc.
• Highly motivated and self-starter
• Excellent verbal and written communication at all levels of the organization
• Flexible schedule including overtime as needed
• Able to multi-task under strict deadlines
• PMA experience is preferred but not required

Preferred Skills

• Knowledge of analytical methods, data evaluations, and customer services
• Able to work collaboratively to analyze problems, then take charge and implement solutions
• Able to work independently and manage multiple responsibilities (i.e., self-starter, self-motivated)
• Ability to interface with cross-functional teams and all levels of personnel/management
• Strong problem solving and analytical skills
• Solid organization and time/project management skills
• English language competency

Work Environment and Physical Requirements

• Availability to work Wednesday - Sunday, and holidays as needed
• Sitting, standing, and walking
• Work onsite in an office and/or laboratory environment
• Lifting and carrying supplies, materials, files, or equipment up to 25 lbs

• #LI-SG1
• #INDONT

Onterris is a leading global environmental solutions company partnering with organizations to solve complex challenges where environmental pressures, regulatory expectations and operational risks intersect. Guided by our mission to advance the way of life without compromising the integrity of our environment, we believe environmental responsibility and human progress are fundamentally connected.

Our scientists, engineers, field teams and consultants apply systems thinking that unites science, data and practical expertise to deliver solutions that strengthen our clients' resilience, mitigate risk and protect the air, water and soil that sustain communities, while uncovering responsible paths forward for planet and progress.