Project Manager - Mechanical

About the role

This individual will provide project management support during all phases of HVAC construction to ensure project standards, budget, deadlines and communications are maintained.

Manage Safety Compliance and foster a culture of safety

• Perform site walkthroughs and inspections.
• Assure site safety compliance by ensuring all safety requirements are being performed - this includes site specific safety plans, audits, toolbox talks, pre-task planning and being proficient in using Industry Safe.

Document Control and Review

Review, organize and distribute Contract Documents (drawings, specifications, schedules, RFIs, Construction Bulletins, etc.) and shop drawings/submittals to appropriate team members (e.g. Harris project team, subcontractors, fab shop and vendors).

• Distribute and log all of the above activities for the team.
• Draft, submit and track RFIs and their corresponding responses.
• Attend field coordination meetings & distribute meeting notes
• Administer project specific quality control program and compile documentation.
• Administer/update progress drawings and as-built drawings.
• Administer project closeout documentation including Operation and Maintenance manuals, startup reports, owner training and punch lists.
• Review and understand project documents. Communicate and clarify questions/issues with project team.

Manage Scope of Work

• Identify, price and negotiate change orders.

Basic Schedule Management and Field Resources

• Provide duration/task information to general contractor in development of overall project schedule.
• Provide basic schedule to general contractor and subcontractors.
• Review overall project schedule and provide feedback to general contractor as needed.
• Develop weekly/bi-weekly work plans to support and drive overall schedule.
• Modify work plans and communicate as needed.
• Review, communicate and manage labor requirements with Manpower coordinator. Attend weekly manpower/labor meetings.

Procurement Management & Coordination

• Maintain equipment procurement logs.
• Manage and track tool and equipment rentals.
• Order Equipment and coordinate shipping schedules with Purchasing Department.

Estimation

• Coordinate with suppliers, vendors and subcontractors to estimate projects.
• Prepare estimates utilizing estimating software.
• Attend pre-bid, page turn, project turnover and preplanning meetings as required.
• Assist/prepare scope/proposal letter.

Financial Management

• Manage, track and report labor productivity in accounting software on a weekly basis and oversee and assure weekly PDCA activities are taking place.
• Track, update and report job financial status, potential risks using accounting software.
• Manage communications between all subcontractors, vendors and suppliers to ensure all changes in project costs are updated and current.
• Assemble and ensure project billings are submitted on time while striving for positive cash flow.
• Track, monitor and communicate project collection issues including lien rights management, customer calls, etc.
• Prepare for and attend monthly PM reviews. Actively participate in monthly PM reviews, communicating project financials, status and updates.

Develop, Build & Maintain relationships

• Develop and maintain relationships with key clients. (Owners and General Contractors).

Support Sales Process

• As required, establish industry relationships to ensure project sales growth in the future.
• Attend customer outings and events.
• Communicate company interest and capabilities to potential customers for future projects and/or change orders.
• Support and drive division sales goals. Manage key accounts accordingly.

Other tasks & duties

• Other tasks and duties may be necessary due to project specific conditions, and as directed.
• Educations: Required: Associate degree (2 yr), Technical degree

Preferred

Bachelor's degree (4 yr), Technical degree

Position Overview: Project Manager

Core Experience & Industry Knowledge (5+ Years Required)

• Construction & Mechanical Systems: Extensive experience within the building and construction industry, with a strong understanding of mechanical systems.
• Technical Comprehension: Proven ability to read, interpret, and comprehend construction documents, design techniques, tools, principles, and computer-aided design (CAD) software.
• Business Acumen: Solid background in business administration, management principles, and estimating practices.

Software & Technical Proficiency

• Project Management Tools: Proficient in project management software (such as MS Project, MS SharePoint, Procore, etc.) and MS Office Suite.
• Specialized Systems: Advanced proficiency in Harris' accounting, project, and labor management software, alongside familiarity with estimating software.

Interpersonal & Communication Competencies

• Communication & Negotiation: Advanced skills in active listening, speaking, oral comprehension/expression, conflict resolution, mediation, and negotiation across all organizational levels.
• Relationship Building & Customer Service: Exceptional ability to establish and maintain strong interpersonal relationships, coupled with advanced sales, marketing, and customer service expertise.

Leadership & Personal Attributes

• Leadership & Initiative: Demonstrated self-motivation and strong leadership skills-including perseverance, accountability, adaptive leadership styles, resource optimization, and people management.
• Problem-Solving & Decision-Making: Advanced critical thinking, problem identification, analytical evaluation, and decision-making capabilities.
• Work Ethic & Time Management: Superior organizational and time management skills, with the ability to thrive under pressure, adapt to flexible work habits, and operate effectively both independently and collaboratively.

Harris Benefits + Compensation

• Medical, dental, vision, and life insurance
• 401K with company match
• Vacation time, sick time, and paid holidays
• Paid Parental leave
• Short-Term Incentive Plan

Pay Range

$88,848.52 - $133,272.77

The actual salary offer will vary by candidate based on a wide range of factors such as specific skills, qualifications, experience, and location.