Project Office Specialist

About the role

Thank you for considering a career with the Research Foundation of The City University of New York (RFCUNY).

The team at RFCUNY is made up of dedicated, talented professionals committed to providing the services that allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries.

We are pleased that you are interested in exploring opportunities to join RFCUNY.

Primary Location: OFFICE OF VC - FACILIT PLAN, CONSTRUC & MGMT

Bargaining Unit: No

CUNY is embarked on a multi-billion-dollar, multi-year capital design and construction program at its 26 campuses. The Project Office Specialist (POS), as a member of the Office of the Vice Chancellor of Facilities Planning, Construction, and Management (FPCM), plays a vital role in the successful implementation of the Capital Construction program.

The POS has primary responsibility for the Project Control functions for CUNY's Capital Construction Program, including the overall tracking and reporting on projects and programs' performance, including schedule and time performance.

Exercising independent initiative and judgment and reporting directly to the Vice Chancellor for Facility Planning, Construction and Management. The POS works collaboratively with numerous stakeholders including Directors, Assistant Directors, and Project Managers, and serves as coordinator.

Other Duties

• Perform Programming functions as needed to be able to extract project management information from systems such as PMWEB, PeopleSoft, and JD Edwards.
• Perform Project Management functions.
• Update cost and schedule information for all projects that are included in the Design and Construction Program.
• Analyze budget performance for all projects, including Expenditures, actuals, and projections. Analyze Schedule performance for projects in the construction phase.
• Identify Discrepancies and advise the Project Managers accordingly. Develop best practices for project execution and management.
• Frequently update the CUNY Project Management System on the status of projects in relation to financial information, project schedule, and progress reports

Prepare regular project management reports to inform decisions by senior FPCM staff.

• Regularly coordinate with all project Managers and Assistant Directors to provide and receive information so that all of our reports and the PMWEB system is updated.
• Work with other partnering organizations to extract and exchange Project Management information electronically.
• Work with the team to Design, deliver, and maintain web-based and desktop applications to help support Project Management needs using C#. MVC & Net Core.
• Connect local application/database with other entities.
• Coordinate with in-house and external vendors on the programming and integration of different project management systems.

Minimum Qualifications

• A bachelor's degree in engineering, architecture, Computer Sciences, or another related field.
• 5+ years of design and construction management experience and /or programing and report production.
• Experience in project management methodologies, planning, cost control, cost lifecycle analyses, and project financial management.
• Experience with overall Program Management.

Preferred Qualifications

• PMP Certification.
• Experience with New York State and/or New York City design and construction projects. Demonstrated project management skills.
• Strong technical and analytical skills.
• Computer skills, including email, spreadsheets, databases, project management, and presentation packages.
• Strong command of Excel, Macros, and Pivot tables. BizTalk Certification
• C#.Net Specialist
• Experience designing, building, and operating enterprise-grade applications.
• Experience developing and maintaining Web API.
• Experience using C#. MVC & Net Core.

Core Competencies

• Good organizational and planning skills. Excellent written and verbal communication.
• Ability to meet deadlines and produce multiple reports. Excellent organizational skills and the ability to multitask. Ability to work under pressure and to multiple deadlines. Ability to prioritize competing work.
• Self and team motivator. Ability to be a team player.
• Ability to set project priorities and adjust implementation strategies.
• Ability to work effectively with staff, associates, and internal and external constituents. Alert and observant, looking for ways to improve processes.
• Out-of-the-box thinker, creative, inventive, and adaptable to situations.

Pay Range

$95,000-$115,000 annually