Proposal Specialist-77842

Position Overview/Purpose

Facilitates proposal process, including collaboration with cross-functional. Responsible for document preparation

(i.e., desktop publishing and proofreading), document versioning, response compliance, production, and proposal assembly. Works with Bid & Proposal Managers and Knowledge Managers to produce best-in-class proposals

Major Job Activities

• Leads preparation of small to large proposals for local, state, federal, & Enterprise customers. Participates in proposal process status meetings.
• Establishes electronic file structure, proposal file access, and tracking protocols to ensure the security and integrity of proposal documentation. Support COMPASS archive process and procedures for all proposal materials.
• Analyzes bid requirements against proposal outline to ensure both compliance and responsiveness to customer's issues/needs.
• Ensures adherence to national proposal templates, processes, tools, and quality standards.
• Assists in the creation of the proposal outline and develops plan for final production and required production resources.
• Coordinates internal flow and review of proposal inputs and outputs from functional teams with strict adherence to deadlines.
• Maintains real-time development status of all proposal text and graphics.
• Provides desk top publishing and some graphic art services.
• Ensure all required legal documentation is included.
• Prints, assembles, and distributes proposal and all hard/soft copies.
• Ensures Proposal Center facilities and resources are stocked and ready to support review and production

Knowledge of

Proposal development best practices, database repositories, Visio, Adobe, SalesForce.com, & Go To Meeting. Basic proposal layout knowledge, as well as best practices. Extensive knowledge of short-cut keys and proofreading symbols.

Skills

Strong copyediting and proofreading skills. Skilled desktop publisher. Advanced MS Word skills & strong PowerPoint skills. Good Adobe pdf maker skills. Good written and oral communication skills. Skilled working with a variety of production equipment and materials.

Abilities

Ability to work effectively in team environment. Able to balance multiple projects and tasks in high stress environment. Must be able to collate, organize, and assemble proposal material that weigh up to 50 lbs.

Tools/Technologies

• Microsoft Office Suite and Adobe pdf maker
• SalesForce.com and home-grown tool (i.e., SIRR)
• inciteKnowledge and/or SANT Suite
• Compass and Proposal Center Database
• Production tools (printers, laminators, etc.)
• Global Purchasing System (Tigers)

Skill Requirements

• Administrative: Answer telephones, maintain logs/records, organizational skills, proficiency with numbers, research information, time management, use computerized databases, written and verbal communications.
• Machine: Personal computer.

Physical Demands

Speech clarity, utilization of fingers and hands, standing-remaining on one's feet in an upright position, sitting-remaining in the normal seated position, handling-seizing, holding, grasping. Moderate physical effort (up to 30 pounds); must comply with applicable safety procedures.

Working Conditions

Possible exposure to infection from disease-bearing specimens; regularly exposed to the risk of blood-borne diseases; must comply with applicable safety procedures.

Vision Requirements

• Far acuity-ability to see clearly at 20 feet or more; near acuity-ability to see clearly at 20 inches or less; depth perception-ability to judge distance and space relationships; color vision-ability to distinguish and identify different colors.
• License/Certification/Education: Requires a High School Diploma or equivalent with a minimum of one year of verifiable phlebotomy experience. Normally requires a Valid Driver's License along with a clean driving record.