Purchasing Coordinator

About the role

The Purchasing Coordinator position is responsible for the timely delivery of goods by the expected date in the agreed upon location and for maintaining pricing and rebates for the company. This position is also responsible for building relationships with other MSS operations/Sales personnel to assist with accurate P.O. information thus ensuring a high level of customer service.

Competencies for All Employees

• Customer Focus
• Decision Quality
• Business Insight
• Drives Results
• Collaborates
• Communicates Effectively
• Courage
• Instills Trust
• Manages Ambiguity

Essential Functions and Responsibilities

• Implement and maintain pricing across all vendors.
• Communicate all price changes with Sales in a timely manner.
• Maintain pricing matrix.
• Update confirmations into Eclipse.
• Communicate any discrepancies (quantity, pricing, part #, etc.) to the Buyer, and Order Writer where required.
• Ensure confirmations match Eclipse.
• Timely PO Follow up for overdue PO’s.
• Stock
• Drop Ships for the Sales Team
• Track vendor performance.
• Handle vendor discrepancies from Receiving.
• Work with branches to achieve customer fill rate objectives and asset management goals.
• Measure and report vendor performance through order fill rate, inventory returns, general merchandise return on investment, etc.
• Oversee resolution of manufacturer invoice discrepancies.
• Replenish stock for all locations on assigned vendors to meet customer service and inventory performance goals.
• Maintain good relationships with suppliers and ensure the company receives favorable terms and competitive costs from suppliers.
• Monitor freight, transfers and other costs associated with stock purchases.
• Maintain accurate and complete product files.
• Review procurement queues.

Nonessential Functions

• Coordinate with internal departments to audit pricing of existing products.
• Analyze pricing on similar products from other suppliers.
• Assist the Buyer as needed.
• Plan and implement electronic EDI with Suppliers.
• Responsible for backfilling Buyer.

Knowledge, Skills, and Abilities Education and Experience

• 2-5 years’ experience in inventory & purchasing is preferred or strong A/P background.
• Experience with industrial and electrical products, customers, and vendors is preferred.
• Excellent written and oral communication skills.
• Polite, courteous phone and email etiquette.
• Attentiveness to detail.
• MS Office product experience (Proficient with Excel)
• Ability to research and navigate websites on the internet.
• Database ERP experience (Eclipse, Solar experience is preferred)