Real Estate Coordinator

About the role

Great company. Great people. Great opportunities.

If you'd like the chance to make your mark with the world's largest equipment rental provider, come build your future with United Rentals!

The Real Estate Coordovide operational, analytical, and administrative support to the Real Estate Department. Responsibilities include weekly real estate and construction project reporting across the Company's six divisions, dark store tracking and reporting, location data management, branch licensing support, departmental budgeting, and responding to real estate inquiries from operating branches and internal stakeholders.

What you'll do

Project Reporting

• Prepare weekly project reporting for each division.
• Consolidate and analyze data from CBRE and Company systems, including CoStar, Procore, and Snowflake.
• Review reporting for completeness and accuracy.
• Coordinate with Project Managers and Real Estate Partners to resolve missing or inaccurate system information.
• Prepare summary reports and presentation materials highlighting critical issues, risks, and required actions.
• Maintain supporting reports and distribute final analyses to internal stakeholders.

Dark Stores

• Process requests to add new dark store locations.
• Confirm that dark stores are properly identified in Company systems and update records as needed.
• Verify that required dark store maintenance programs have been initiated.
• Distribute weekly dark store reporting to Real Estate Partners and other internal stakeholders.
• Coordinate with Accounting to initiate the appropriate dark store accounting treatment.

Location Data

• Review Snowflake reporting to identify inaccurate or incomplete location data.
• Coordinate with IT Security and other internal stakeholders to correct location information.
• Prepare quarterly location data reporting for the Vice President of Real Estate and Tax.

Branch and Licensing Support

• Serve as a point of contact for rental locations and other corporate departments regarding real estate inquiries.
• Complete municipal location reporting and prepare supporting documentation as needed.
• Support business combination activities by coordinating real estate due diligence for acquired locations.
• Coordinate with the Business License team to provide documentation required for branch-level licensing.

Budget and Accounting Support

• Support the Vice President of Tax and Real Estate with departmental budgeting and forecasting, corporate location budgets, capital expenditure planning, and monthly close activities.
• Coordinate and compile departmental budget submissions from Tax and Real Estate team members.
• Process invoices, establish new vendors as needed, track professional fees, and maintain related agreements.
• Prepare journal entries as needed.
• Research issues, identify potential solutions, and recommend appropriate actions to management.

Requirements

• Bachelor's degree in finance, accounting, business administration, real estate, or a related discipline is preferred, but not required.
• Two or more years of experience in real estate, finance, accounting, project coordination, or a related support role is preferred.
• Prior experience in an office environment including tasks such as budgeting or management reporting is preferred, but not required
• Proficiency in Microsoft Office
• Experience with CoStar, Procore, Snowflake, or similar data management systems is a plus
• Organizational, and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong attention to detail and commitment to data accuracy.
• Ability to manage multiple priorities and meet reporting deadlines.
• Ability to work effectively with cross-functional teams and internal stakeholders.
• Working knowledge of real estate, accounting, budgeting, and financial reporting processes.
• Stamford, CT (Hybrid)

Explore our comprehensive U.S. benefit offerings

For Canadian benefits,

• At United Rentals, we proudly hire active duty members, veterans, reservists, and their families.
• The values that define your service-leadership, discipline, integrity, and teamwork-are the same values that drive our success.
• With many veterans already part of our team, we're ready to help you transition into a rewarding career.

United Rentals consists of a wide variety of roles with different duties and responsibilities. The actual pay rate offered to candidates varies depending upon a wide range of factors including specific position, location, education, training, experience, skills, and ability.