Real Estate Lease & Title Associate

Role Overview

Pivot Energy is seeking a highly experienced Real Estate Lease & Title Associate with a strong background in document drafting, review, execution, and cross-functional support. The role will support development activities by drafting lease related documents to prepare projects for construction and development loan fundings.

In collaboration with your Manager and the Development Team at large, this role will prepare signature-ready documents for lease agreements, amendments, assignments, affidavits title curative measures, and other documents as necessary.

The ideal candidate will have at least five years of hands-on experience supporting complex real estate transactions and working collaboratively with attorneys, lenders, title companies, county clerks, and internal business units. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

This is a high-impact role designed for someone who thrives in a fast-paced, cross-functional environment and is excited to join a development team as a key player ensuring all land, title and contractual documentation is accurate, complete and properly filed to help scale Pivot's work in the solar and energy storage industry.

Primary Responsibilities

Previous experience with a renewable energy developer, financial institution/lender, or legal service provider is beneficial, but not required. The individual must possess a professional manner, and be detailed-oriented with the ability to manage a large and variable workload, as described below:

Document Drafting & Review

• Review, draft and revise real estate documents including leases, amendments, assignments, easements and related transactional or title curative documents.
• Resolve discrepancies between deed/title and lease agreement documents.
• Review and analyze title commitments, surveys, and due diligence materials. Assist with curative document management as needed.

Document Execution & Transaction Management

• Coordinate the execution, notarization, and delivery of legal documents while ensuring compliance with internal and external requirements. Complete review with Pivot Sr. Counsel prior to releasing documents to developers for final signature.
• Coordinate recording documents with local jurisdiction; utilize e-recording services, and third-party recoding support. Manage and track associated payments and mailings accordingly.
• Organize and maintain an accurate digital and physical filing systems for documents and tasks.
• Liaise with internal teams to meet deadlines.

Cross-Functional Support

• Collaborate with internal departments to support transactional and operational needs.
• Assist with special projects as assigned while maintaining compliance with company policies and standard operating procedures.

Required Competencies

• At least one of the following:
• Bachelor's degree
• Prior law firm experience drafting legal documents at high volume
• Paralegal experience within complex transactions
• Minimum of 5 years of experience as a real estate paralegal in a law firm or in-house legal department.
• Strong knowledge of real estate transactions and title curative measures.
• Understanding of real estate title, corporate organizational structures, tax maps, deeds, and parcel identification systems.
• Demonstrated proficiency in drafting and managing the execution and recording a wide range of real estate documents across multiple jurisdictions.
• Detail-oriented with a proactive and solution-oriented approach.
• Excellent communication, writing, and interpersonal skills.
• Proficiency with Microsoft Office Suite; experience with salesforce, and project management software preferred.
• Highly organized with the ability to manage multiple deadlines simultaneously.

Preferred Competencies

• Direct experience in renewable energy development, or energy sector professional experience.
• Self-starter who can work with minimal supervision and who is not afraid to ask questions and take on tasks outside of their comfort zone.
• Self-motivated and proactively identifies opportunities for process improvement.
• Strong ability to work independently while supporting a collaborative team environment.
• Comfort working with confidential information and exercising sound judgment.
• Active notary license.

Recruitment Agency Notice

We appreciate your interest in partnering with us; however, we are not seeking recruitment agency support for this role.

At Pivot, our core values guide our work internally and externally

• Impact - We hold ourselves accountable to having a measurable impact on our people, communities, and the planet
• Balance - Put family first; work hard/have fun
• Determination - Find ways to be successful no matter how difficult the challenge
• Professionalism - Impress everyone we touch, be a team player
• Honesty - Be truthful and transparent, externally and internally
• Kindness - Create an environment where kindness, empathy, and vulnerability are embraced

DIVERSITY, EQUITY, INCLUSION and JUSTICE STATEMENT

Pivot invests in company-wide trainings, assessments, and programs to advance internal inclusion and equity practices, such as employee allyship building, cross-cultural communications, and equitable hiring and management protocols to increasingly recognize bias and ensure mutual respect and belonging.