Receipts Specialist/Sr. Receipts Specialist

About the role

Join a mission-driven organization where you can use your financial and administrative expertise to support missions worldwide as the Receipts Specialist/Sr. Receipts Specialist.

Location: Richmond, VA (Hybrid)

Compensation

$23.57-$31.88 per hour*

The Receipts Specialist / Senior Receipts Specialist plays an important role in Treasury Operations by ensuring donor gifts and financial transactions are processed accurately, efficiently, and in accordance with established procedures. This position supports critical banking and treasury functions, maintains data integrity across donor and financial systems, and serves as a key resource for gift processing activities. Depending on experience and demonstrated expertise, the incumbent may assume a greater level of ownership, problem-solving, and process improvement responsibilities.

Key Responsibilities

• Process, verify, and record donor gifts accurately and in a timely manner.
• Support donor gift processing and related financial transaction workflows.
• Research and resolve donor account discrepancies, adjustment requests, and transaction exceptions.
• Support banking and treasury operations, including reconciliations, payment processing, and cash management activities.
• Process deposits, wire transfers, stock gifts, and other financial transactions in accordance with established procedures.
• Maintain accurate donor, contact, project, and financial records across multiple systems.
• Serve as a resource for donor systems and gift processing workflows; provide guidance and support to internal stakeholders as appropriate.
• Identify opportunities to improve efficiency, accuracy, and effectiveness within receipts and treasury processes.
• Participate in system testing, process enhancements, automation initiatives, and implementation of new procedures.
• Ensure compliance with organizational policies, internal controls, and financial reporting requirements.
• Collaborate with cross-functional teams to provide timely, accurate, and high-quality donor and financial information.

Qualifications

• Associate degree in Business, Accounting, Finance, or a related field preferred.
• Specialist: 1-3 years of experience in accounting, treasury, finance operations, donor services, or a related field.
• Senior Specialist: 3+ years of experience in accounting, treasury, finance operations, donor services, or a related field, with demonstrated expertise in transaction processing, reconciliations, or donor systems.
• Experience working with financial systems, accounting platforms, donor management systems, or databases preferred.
• Strong analytical, organizational, and problem-solving skills.
• High attention to detail and commitment to accuracy.
• Proficiency with Microsoft Office applications and financial software.
• Strong communication, customer service, and collaboration skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Benefits & Perks

• Medical insurance with choice of 3 plans, dental, vision, HSA and FSA benefit plans (and more!)
• Short- and long-term disability and basic life insurance coverage (employer paid) - with supplemental coverage available
• 403(b) Retirement Plan Savings - with 5% employer contribution plus up to a 4% matching contribution, fully vested after 3 years
• 21 days of paid time off accrued in the first year, plus 11 paid holidays and the week between Christmas and New Years
• Volunteer Mission Trip Benefits so you can experience mission life firsthand by working with our teams overseas
• Access to tuition discounts
• See a summary of our comprehensive benefits package for full time regular and contract employees here.

*This range represents a good faith estimate of compensation that IMB reasonably expects to offer at the time of posting. This range reflects base compensation only and does not include the value of IMB's comprehensive benefits, which are described further below. Final base compensation may be informed by individualized factors, including experience, qualifications, and unique skills that are expected to impact the individual's contribution to the role. IMB is not responsible for omissions or alterations to this information in third-party job postings.

• Worker Type: Employee
• Regular
• Time Type: Full time