Receptionist

Job Summary

The Administrator is responsible for providing basic administrative support by following established procedures. This role works under close supervision and handles routine tasks to support office operations.

Will answer phones, greet and check in all visitors.

This job profile is intended for support staff that follows established procedures and work under close supervision. Smaller/easier decisions are made autonomously.

SC: Phoenix, Arizona

Primary Functions

• Upon arriving make sure necessary lights are on and the TV with the safety message is turned on
• Answer / screen / forward incoming phone calls using a multi-line telephone system
• Personably greet and welcome walk-in customers / visitors; ensure they are signed in accordingly then direct them to the appropriate staff member
• Direct visitors to the appropriate person and office
• Ensure reception desk is manned and the main telephone line has coverage at all times during business hours
• Perform brief safety orientation accordingly with customers / visitors entering the premises, where applicable
• Manage inventory and purchase office supplies
• Create and maintain inventory spreadsheet for admin and sales supplies
• Manage and update the conference room calendar as needed
• Organize, set-up, break down and maintain conference room for all operations and executive meetings
• Organize and order lunch on an as needed basis
• Oversee sorting and distribution of mail to both the administration and shop buildings
• Prepare outgoing mail / UPS / FedEx (envelopes, packages, etc.)
• Perform other clerical receptionist duties such a filing, photocopying, data entry, etc.
• Keep common area clean and organized
• Provide assistance to other departments as needed and per supervisor approval

Experience/skills

• Knowledge and proficient use of Microsoft Word, Excel, and Power Point
• Maintain a professional attitude and appearance
• Excellent communication and organizational skills
• Customer service quality
• Independently perform substantial clerical and office work
• The ability to proficiently use a multi-line telephone system, computer, copier and other office equipment
• Be a self-motivated individual with initiative and the ability to multi-task
• Team oriented and able to interact with multiple departments
• Bilingual is required (English & Spanish)

Work Environment & Physical Demands

• Office environment
• While performing duties of this job, would occasionally be required to stand, walk, sit, reach with hands and arms, climb or balance, stoop or kneel, talk and hear, and use fingers and hands to feel objects.
• May occasionally lift and/or move up to 25 pounds

What we offer you

• Paid parental leave
• Parental leave
• Health insurance
• 401(k) matching
• Paid time off
• Vision insurance
• Health savings account
• Dental insurance
• Gym membership
• Employee assistance program
• Disability insurance
• 401(k) 6% Match
• Paid holidays
• Wellness program

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