RECORDS ADMINISTRATOR

About the role

Applications accepted from: ALL PERSONS INTERESTED

Division/Section: George Bush Intercontinental Airport / Corporate Services (WID)

Workdays & Hours*: Monday to Friday 8:00Am to 5:00PM, Occasional Weekend/Holidays (*Subject to change)

Purpose of Division

The Workforce Innovation and Development (WID) team is dedicated to supporting the operations and employees of the Houston Airport System (HAS). The focus of WID is to prepare the HAS workforce of today for the needs of the department tomorrow. WID serves as an internal resource for all HAS divisions and as a liaison for the department with COH Shared Services (HR and Payroll). WID works to provide a positive experience department-wide and assist in all efforts to grow, develop, engage, and support the HAS workforce.

Purpose of the Position

The purpose of the Records administrator is to assists with developing, implementing and maintaining a records management program for the City of Houston, Department of Aviation legal and business records, including retention, storage, retrieval, security, indexing and dissemination of all documents.

The position will assist in managing the storage, access and preservations of active and historic records and the storage and disposal of inactive and obsolete records. Advises staff in records management techniques and procedures, records protection, storage, retrieval, elimination and preservation, and automated records processing applications for all of HAS.

“Must be able to pass a criminal background check, obtain and maintain federally mandated security clearances where required.”.

The Records Administrator duties include, but are not limited to

• Developing policies and procedures related to the creation, distribution, organization, maintenance, use, retention and disposition of records for the City of Houston.
• Develops and maintains retention and disposition schedules for the City of Houston, Department of Aviation.
• Analyzing and assisting departments in establishing records management programs, including retention requirements, vitalness and protection, media format and filing systems.
• Trains on City records management policies and procedures.
• Ensuring compliance and keeps current on applicable federal, state and local regulations. May serve as liaison to the Texas State Library.
• Keeping current on technologies related to records management and implements as appropriate.
• Conducting periodic reviews of file systems, checking for file integrity and purging records when indicated in the approved retention schedules.
• Setting up new files to meet information management requirements and improving information access.

Working Conditions

The position is physically comfortable, the individual has discretion about walking, standing, etc. There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions.

Requires the ability to make coordinated gross motor movements in response to changing external stimuli within moderately demanding tolerances; or the ability to make coordinated eye/hand movements on a patterned response space within low tolerance demands with no real speed requirements. May be exposed to minor dust and possible allergens when working with old paper files. Must be able to lift 35lbs.

Educational Requirements

Requires a Bachelor’s degree in Business Administration or a related field.

Experience Requirements

Four years of progressively responsible experience in records management are required.

Substitution

Responsible professional records management experience may be substituted for the education requirement on a year-for-year basis.

License Requirements

None

Certified Records Analyst or Records Manager from ICRM preferred.

*Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6. *SELECTION/SKILLS TESTS REQUIRED

The selection process will involve application review and/or interview. Department may administer skills assessment test.

Safety Impact Position - Yes

• YES - this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.
• Pay Grade 23

Salary Information

Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.

Application Procedures

Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period.

To view your detailed application status, please log-in to your online profile by visiting: or call). If you need login assistance or technical support call. If you need special services or accommodations, call). (TTY 7-1-1).

Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.

All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.

Applicants are encouraged to attach a cover letter and resume along with their completed application when applying.