RECORDS TECHNICIAN - 55010413

About the role

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• RECORDS TECHNICIAN - 55010413
• Date: Nov 6, 2026

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• Requisition No: 887220
• Agency: Department of Transportation
• Working Title: RECORDS TECHNICIAN - 55010413
• Pay Plan: Career Service
• Position Number: 55010413

Salary

• $38,043.54 - $49,232.81
• Posting Closing Date: 11/12/2026
• Total Compensation Estimator
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• STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

Job Posting Description

• 799 / PINELLAS OPERATIONS CENTER
• ANTICIPATED VACANCY / OPEN COMPETITIVE
• CAREER SERVICE
• FULL-TIME
• CONTACT PERSON: Ashley Satterfield

Hiring Salary Range

$1,463.21 - $1,893.57 biweekly range / $38,043.54 - $49,232.81 annual range

Anticipated Hiring Salary: $1,708.66

Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system.

To ensure honesty and transparency, all applicants must provide their own work. Unless explicitly requested, the use of Artificial Intelligence (AI) tools to assist with qualifying questions, work samples, or interviews is strictly prohibited, and any breach of this requirement will lead to the applicant being removed from consideration.

Candidates must be United States (U.S.) citizens or lawfully authorized alien workers. Visa sponsorship is not available.

Our Vision

As a OneFDOT team, we serve the people of Florida by providing a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free.

The Work You Will Do: RECORDS TECHNICIAN, DISTRICT SEVEN, PINELLAS OPERATIONS CENTER

This position will support FDOT by managing, organizing, and maintaining critical records and documents for transportation maintenance and construction operations. This role facilitates efficient document storage, retrieval, retention, public records requests, and property inventory tracking, helping the department maintain accurate and accessible information. By ensuring records integrity and supporting administrative and emergency response functions, the Records Technician contributes to FDOT's operational efficiency, accountability, and mission to provide a safe and reliable transportation system.

The Difference You Will Make

Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC: Trust, Relationships, Respect, Empowerment, and Communication.

How You Will Grow

FDOT encourages our team members to grow through engagement, empowerment, training, and professional development. Through our agency’s learning management system, you have access to hundreds of computer-based training and instructor-led courses.

• Where You Will Work: Pinellas Operations Center
• 5211 Ulmerton Road
• Clearwater, FL 33760

Your Specific Responsibilities

Performs the Electronic Document Management System (EDMS) storage of construction and/or maintenance projects. Perform the daily attribution and Quality Assurance/Quality Control (QA/QC) function in order to publish/archive documents identified by the Unpublished Document Report submitted by central office. Retrieves documents, either hard copy or EDMS, as requested by proper authority.

Type correspondence, organize and maintain filing systems to include records filing, retention and off-site storage, destruction, Public Records requests and Property Inventory Tracking via various management systems to ensure compliance with department procedures.

• Performs front desk receptionist coverage and other administrative support tasks as identified by the Office Operations Manager
• Direct and coordinate the accessing, reference, retrieval and disposal of records maintained in a central storage facility.
• Review and approve/disapprove records disposition requests to purge records based upon retention requirement approved by the Department of State.
• Maintain continuous control of the official copy of all completed records disposition requests for the office.
• Recommends methods and procedures for the transfer or disposal of records.
• Establishes and maintains a computerized program for tracking all records stored in a central storage facility.
• Develops and maintains various electronic information/reports to include copier usage readings, phone lists, employee on-call reports, desk reference materials and other products.
• Records Management and Property Inventory Tracking via various management systems, i.e., Records Retention and Destruction; to ensure compliance with department procedures.
• Assist in Emergency Operation Recovery Efforts.

• Acts as Training Coordinator responsible for gathering, organizing, inputting and disseminating training information for/to staff.
• Assists Leadership in the development of staff annual training plan.
• Responsible for maintenance of plans folders and timely update of staff training information.
• Updates and distributes tracking tools for monitoring mandatory and position required training.

• Reviews and distributes mail.
• Coordinates, schedules and sets up conferences and meetings for the Office/Section.
• Uses a variety of software applications, databases, and office equipment to accomplish assigned tasks.

The Successful Candidate will have the following required Knowledge, Skills, and Abilities:

• Knowledge of: Office procedures and practices
• Records and files management

Skills in

• Reading, understanding and applying applicable rules, regulations, policies and procedures
• Using correct spelling, grammar and punctuation
• Planning, organizing and coordinating work assignments
• The use of office equipment, Microsoft software applications, and databases
• Listening to and understanding the needs of both internal and external customers

• Ability to: Follow oral and written instructions
• Establish and maintain effective working relationships with others
• Collect information/data and review for accuracy and completeness
• Communicate effectively orally and in writing

Other Job-Related Requirements

On an as needed basis may be required during periods of emergency and/or disaster recovery upon request by appropriate authority, to work beyond established work schedule at night and/or state-wide, including weekends.

Minimum Qualifications

A high school diploma or its equivalent; 2 years’ experience in a related field can substitute for the high school diploma or equivalency.

Pay and benefits

The State’s total compensation package for employees features a highly competitive set of employee benefits including:

Health insurance (over 90% employer paid) $25,000 life insurance policy (100% employer paid)

• Dental, vision and supplemental insurances
• State of Florida retirement package
• 10 paid holidays a year
• Generous vacation and sick leave
• Career advancement opportunities
• Tuition waiver for public college courses
• A variety of training opportunities
• Employee Assistance Program (EAP)

For additional benefit information available to State of Florida employees, visit:

Special Requirements

You will be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS), unless they are registered with the Selective Service System (SSS) before their 26th birthday, provide a letter of Registration Exemption from the SSS, or provide other documentation as proof of an exemption.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES.

If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708.

• THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES. QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY.
• VETERANS’ PREFERENCE.

Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements.

Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here

. All documentation is due by the close of the vacancy announcement.

• Location: CLEARWATER, FL, US, 33760
• Nearest Major Market: Tampa
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