Recruiting Coordinator

About the role

Muon seeks a Recruiting Coordinator to join our Talent Acquisition team. The ideal candidate is highly organized, detail-oriented, and proactive, with excellent communication skills and the ability to manage multiple priorities in a fast-paced environment. In this role, you'll be instrumental in delivering a seamless candidate experience while supporting recruiters and hiring managers throughout the interview process. This is a great opportunity for someone who thrives in a dynamic environment and is passionate about helping teams grow.

This hybrid role is based out of our San Jose, CA office, requiring on-site attendance 3 to 4 times per week, with occasional travel to our Mountain View, CA office.

Responsibilities

• Coordinate and schedule interviews across time zones, including virtual and on-site meetings
• Serve as the primary point of contact for candidates, ensuring timely and clear communication throughout the interview process
• Maintain our applicant tracking system (Greenhouse), including accurate candidate records, job descriptions, interview plans and postings
• Partner with recruiters and hiring managers to drive an efficient, organized hiring process
• Manage interview logistics such as booking rooms, setting up video links, and handling travel arrangements when applicable
• Greet and support candidates during on-site interviews, ensuring a welcoming and professional experience
• Support broader recruiting efforts including headcount tracking, reporting, and sourcing
• Help coordinate recruiting events and internal sourcing jams
• Identify opportunities for process improvements that enhance candidate experience and team operations

Qualifications

• 1+ year of experience in a recruiting coordinator, recruiting operations, or similar role in a fast-paced technical environment.
• Strong attention to detail and organizational skills
• Excellent verbal and written communication
• Proven ability to manage multiple priorities with a positive, team-oriented attitude
• Proficiency with Google Workspace (Calendar, Gmail, Docs), Slack, and Greenhouse
• Proven ability to manage multiple priorities, adapt to changing business needs, and thrive in a fast-paced environment.
• Experience coordinating complex interview schedules across multiple time zones and seniority levels.
• Strong problem-solving skills with the ability to proactively identify and resolve scheduling conflicts.
• Demonstrated ability to build positive relationships with candidates, hiring managers, and interviewers.

Nice-to-have Skills

• Experience in a high-growth startup
• Experience using scheduling tools like Modernloop, Goodtime, or other similar tools

Salary

The salary range for this role is $101,000 - $116,000, plus a competitive equity grant and comprehensive benefits package. Final compensation will be determined based on skills, qualifications, experience, and geographic location as assessed during the interview process.

Muon is currently registered and able to hire in the following states

AL, AZ, CA, CO, CT, DC, FL, GA, IL, IA, ID, MD, MA, MI, MN, MO, NJ, NY, NC, OH, OR, PA, TN, TX, VT, VA, WA

ITAR/EAR Requirements

This position requires access to export controlled information.

To conform to U.S. Government export regulations applicable to that information, applicant must either be (A) a U.S. person, defined as a (i) U.S. citizen or national, (ii) U.S. lawful, permanent resident (green card holder), (iii) refugee under 8 U.S.C. § 1157, or (iv) asylee under 8 U.S.C. § 1158, (B) eligible to access the export controlled information without a required export authorization, or (C) eligible and reasonably likely to obtain the required export authorization from the applicable U.S. government agency.

The Company may, for legitimate business reasons, decline to pursue any export licensing process.