Regional Administrative Assistant

Salary Range

$21.03 - $27.04 per hour

Please note that new employees are placed in the range between $21.63 and $24.03 per hour to allow for an equitable starting salary process and continual salary growth during an employee’s time at the Trustees.

• Hours per week: 24
• Job Classification: Part-Time, Nonexempt
• Job Location Type: Hybrid
• Location: Mission House, Stockbridge, MA

Your Impact

This position provides essential administrative and operational support to regional staff and helps ensure efficient day-to-day operations across multiple properties.

The Role

The Regional Administrative Assistant works closely with regional leadership and site-based staff to support payroll, purchasing, scheduling, recordkeeping, and internal communications, contributing to the successful delivery of programs, events, and property operations.

Specifically, you’ll

• Provide administrative support to regional staff, including scheduling meetings, maintaining calendars, and preparing correspondence.
• Assist with payroll processing, purchasing requests, invoicing, and expense tracking in accordance with Trustees procedures.
• Maintain organized and accurate electronic and paper files, databases, and records.
• Support seasonal hiring and onboarding, including coordinating paperwork and staff communications.
• Serve as a point of contact for internal and external inquiries and direct requests appropriately.
• Assist with administrative coordination for programs, events, and regional meetings.
• Order and track office and operational supplies as needed.
• Provide general administrative and operational support across the region, including occasional assistance at regional properties.
• Work with statewide support teams within the organization to build consistency across statewide systems.

This is a part-time, nonexempt position (24 hours/week) reporting directly to the Regional Vice President of the Western Hills & Berkshires.

Skills and Experience

• Previous administrative or office support experience required; nonprofit or operations experience preferred
• Strong organizational skills and attention to detail, with the ability to manage multiple priorities
• Excellent written and verbal communication skills
• Proficiency with Microsoft Office and Google Workspace
• Ability to work independently and collaboratively as part of a team
• Interest in The Trustees’ mission and commitment to public service
• Ability to travel occasionally between properties within the region

Eligibility Criteria

• Current authorization to work in the United States – a candidate must have such authorization by the first day of employment.
• A satisfactory criminal background (CORI) check.

Additional information

Don’t quite have all the skills and experience listed above? We still want to hear from you! Research shows that historically marginalized groups are less likely to apply if they do not meet every single requirement. We are committed to building a diverse team and encourage you to apply even if you are missing some of the skills and experience above.

Your Benefits

• Sick time: 15 days per year
• Vacation time: 20 days per year (prorated)
• 12 observed holidays, 3 floating
• Massachusetts Paid Family Medical Leave
• 401k with 5% match after 1 year of employment
• Reciprocity: Enjoy access to free and discounted admission and membership to more than 50 nearby museums and cultural institutions for Trustees Staff, Volunteers and Interns.
• Discounts: Enjoy free entry to all Trustees properties, discount event tickets, and discounted merchandise at our stores and on stays at our inns.
• Day of Wonder: Spend one workday per year to exploring a Trustees property
• Day of Service: Spend one workday per year to helping with a project at a Trustees property