Research Accounting Analyst, Office of Sponsored Projects

Job Posting Title: Research Accounting Analyst, Office of Sponsored Projects

• Hiring Department: Office of Sponsored Projects
• Position Open To: All Applicants
• Weekly Scheduled Hours: 40
• FLSA Status: Exempt from FLSA
• Earliest Start Date: Immediately
• Position Duration: Expected to Continue
• Location: AUSTIN, TX

Job Details

General Notes

The Office of Sponsored Projects (OSP) serves as the coordinating office for externally funded research and sponsored projects at The University of Texas at Austin. The mission of OSP is to assist faculty and professional research staff in their efforts to secure and ensure proper stewardship of external funding. We do that by assisting research faculty and staff with the following: proposal review, authorization, and submission; award negotiations and acceptance; account management; close-out, reports, audits, collection; professional development and education; export control, and research compliance.

Benefits

UT Austin offers a competitive benefits package that includes:

• 100% employer-paid basic medical coverage
• Retirement contributions
• Paid vacation and sick time
• Paid holidays
• Fully remote

Please visit our Human Resources (HR) website to learn more about the total benefits offered.

Purpose

• Responsible for support and services to the Post-Award Grant Accounting Team in the Office of Sponsored Projects (OSP).
• Primary duties include preparation of invoices and reports, in collaboration with the Research Administrative Associates to ensure timely and accurate submission.
• Provide analytical review in reconciliation of financial invoicing/reporting, as well as initiating appropriate corrections in preparation for signature and submission.
• Requires strong communication skills, maintains frequent interaction with OSP team members, University departments, special groups, and external agencies.

Responsibilities

• Billing and financial reporting to research sponsors including account reconciliation.
• Researches account discrepancies in depth by analyzing various historical data, including financial records, invoices, and reports. Prepares reconciliation of unbalanced accounts using internal financial systems.
• Monitors sponsor portals and assists with billing and reporting portal submissions. Communicates rejections, payment issues, communications, etc. to the appropriate parties from the data provided in the portal. Alerts Grants Accounting Management of due dates, portal requirements, and other necessary information.
• Provide information and assistance to Post-Award Awards Specialists, campus departments and sponsors of research projects awarded to the University.
• Electronic file setup and updating account records for audit purposes.
• Assists with various special projects and duties related to post-award financial management and reporting and/or special projects as assigned by Grants Accounting Management.
• Other related functions as assigned.

Required Qualifications

• Bachelor's degree.
• At least two years of experience in Governmental or commercial accounting.
• Experience in financial reporting and/or invoicing.
• Advanced Excel skills.
• Demonstrated ability to manage multiple priorities, meet deadlines, and work independently in a dynamic environment.
• Strong attention to detail and commitment to accuracy.
• Excellent written and verbal communication skills.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Bachelor's degree in Accounting, Finance, or a related field.
• More than two years of experience related to research or grant administration in higher education or a related environment.
• Experience using UT *DEFINE accounting system, FRMS, and Workday.
• Experience with UT accounting policies and procedures for sponsored projects.

Working Conditions

• Use of manual dexterity
• Repetitive use of a keyboard at a workstation
• Standard office conditions

Required Materials

Please mark "yes" on the application for required materials. Failure to attach all additional materials listed may affect candidates being considered for the position.

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor.
• Letter of interest

Additional information

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply.

This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

Employment Eligibility

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Pay Transparency

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Employment Eligibility Verification

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.