Restricted Funds Accountant

Appointment

Appointed by the Chancellor of the College upon recommendation of the Vice Chancellor of Finance and Administration.

ORGANIZATIONAL RELATIONSHIP: This position reports directly to the Director of Accounting

Job Summary

The incumbent is responsible for preparing accounting reports, maintaining good working relationships with staff and outside agencies, analyzing, and interpreting fiscal and accounting records, and preparing comprehensive and concise accounting, auditing statistical and narrative reports. The incumbent is also expected to learn and utilize new skills and information to improve job performance and efficiency. The incumbent has knowledge of computerized accounting practices and procedures, grant accounting, and fund accounting.

Qualifications

Required

• Bachelor’s degree from an accredited college/university in Accounting or Finance.
• At least three years of experience with accounting/financial systems required.

Preferred

• Work experience with an institution of higher learning.
• Experience with Federal, State and Local grants.
• Familiar with State of Louisiana Travel Regulations.

Duties and Responsibilities

• The incumbent is responsible for performing grant administration by establishing grant records and reporting procedures and timetables.
• The incumbent is also responsible for fiscal year opening and closing of restricted accounts.
• The incumbent works closely with program and project managers to establish budgeting and procedural matters. This includes preparation of reimbursement packages for requesting funds from the source.
• The incumbent is responsible for the preparation and filing of reports required of the grant. The incumbent gathers and analyzes all necessary supporting documents to support reimbursement requests.
• The incumbent monitors grant expiration dates and ensures the timely submission of reimbursement expenses.
• These responsibilities include the monitoring of grants to assure compliance with policies for expenses which would involve reviewing hiring requests, purchase orders, travel requests to ensure that the expense is within the scope of the grant and that there are sufficient grant funds for the expense.
• The incumbent approves expenses for accounting accuracy, adequate support and program relevance.
• The incumbent maintains confidentiality of privileged information obtained in the course of work and uses sound judgment.
• The incumbent is responsible for preparing ledger entries to maintain grant activity accounts. The incumbent performs cost analysis and creates statistical reports and data. This includes communicating clearly and concisely, both orally and in writing both externally and internally.
• The incumbent handles transactions required on the Travel CBA account (Air, Hotel, Rental Car and Registration).
• Perform other duties as assigned.